Academic Business Coordinator

University of North Texas System•Fort Worth, TX

2d•Onsite

About The Position

The Academic Business Coordinator serves as a strategic and administrative partner for assigned executives and acts as an internal and external liaison for the department. The role supports effective department operations, clear communication, and administration, including financial reconciliation, tracking and reporting; budget preparation and management; special projects; and event planning and coordination. The position also maintains the faculty workload database and performs data tracking and analysis. The coordinator provides executive and operational support to the TCOM Dean's Office and the Departments of Medical Education and Health Systems Science at the Texas College of Osteopathic Medicine, UNT Health Fort Worth. Duties include complex calendar and travel support, project and event coordination, purchasing, budget and travel monitoring, operational administration, procurement and compliance coordination, and general office support. The role may also provide backup support to other TCOM administrative assistants and other departments.

Requirements

Bachelor's degree and three years of related experience, or an equivalent combination of education and experience.
Advanced Microsoft Office skills.
Proven organizational skills and attention to detail.
Knowledge of accounting and budgeting procedures.
Ability to work under pressure, adapt to frequent changes, manage multiple tasks, and coordinate the work of others.
Ability to maintain complex records, assemble and organize complex data, and prepare and submit reports in acceptable formats.
Ability to conceptualize, plan, and organize multiple programs and assignments effectively.
Ability to handle complex and confidential tasks using judgment, tact, and resourcefulness.
Skill in developing and maintaining good working relationships.
Knowledge of policies, practices, procedures, and terminology relevant to the assigned function.

Nice To Haves

MBA or a similar business graduate degree.
Excellent customer service skills.
Proficiency with ePAR, ePRO, COGNOS, and Coupa Online.
Proficiency with the UNT Health Event Management System (EMS Online Scheduling).
Expertise in project management and operative organizational skills.
Expertise providing high-profile, executive-level, self-directed administrative support.
Experience providing executive-level administrative support for ten or more administrators and faculty.
Exceptional oral and written communication skills.

Responsibilities

Provide executive support, including complex calendaring, travel planning and expense submissions, purchasing, correspondence, and other executive needs.
Provide administrative support and management for projects.
Plan and coordinate events.
Manage and track projects, assignments, general administration, and operations.
Perform or assist with financial and operational functions, including purchasing, budget, travel, safety, information technology, and compliance.
Track continuing medical education and travel spending; review unit financials, budget trackers, state funds, and Axiom financial reports; and monitor available funds transparently with the College Business Office.
Partner with the administrative team to ensure procurement, purchasing, and travel guidelines and processes are followed within the unit.
Manage department operations, including contract liaison duties, purchasing and reconciliations, hiring Teaching Assistants for courses, timekeeping, inventory transactions, technology needs, and compliance needs.
Identify needed resources, set priorities, and manage operational workflows to support prudent resource management.
Provide administrative backup for other TCOM administrative assistants as needed.
Provide backup support for the business continuity and operations of other departments as assigned.
Perform general office duties, including ordering supplies, reserving rooms, scheduling appointments, greeting visitors, answering phones and emails, sorting and delivering mail, and planning events.
Maintain the faculty workload database and perform data tracking and analysis.
Complete other duties as assigned, including continued professional development related to the role.