Academic Business Coordinator

University of North Texas System•Fort Worth, TX

4d•Onsite

About The Position

The Academic Business Coordinator serves as a strategic and administrative partner to assigned executives and acts as an internal and external liaison for the department. The position supports effective department operations, information flow, and administration, including financial reconciliation, tracking and reporting, budget preparation and management, special projects, event planning, and coordination. The role also maintains the faculty workload database and performs data tracking and analysis. The coordinator provides executive, financial, operational, and general administrative support to the Texas College of Osteopathic Medicine's Dean's Office and Medical Education and Health Systems Science departments at UNT Health Fort Worth. Duties include executive calendar and travel support, purchasing and procurement, budget and travel monitoring, department operations, project management, event coordination, compliance and resource administration, and backup support for other administrative staff and departments. The role works Monday through Friday and is a security-sensitive position.

Requirements

Bachelor's degree and three years of related experience, or an equivalent combination of education and experience.
Advanced MS Office skills.
Proven organizational skills and attention to detail.
Knowledge of accounting and budgeting procedures.
Ability to work under pressure, adapt to frequent changes, handle multiple tasks, and coordinate the work of others.
Ability to maintain complex records, assemble and organize complex data, and prepare and submit reports in acceptable formats.
Ability to conceptualize, plan, and organize multiple programs and assignments effectively.
Ability to handle complex and confidential tasks using judgment, tact, and resourcefulness.
Skill in developing and maintaining good working relationships.
Knowledge of the policies, practices, procedures, and terminology of the assigned function.

Nice To Haves

MBA or similar business graduate degree.
Excellent customer service.
Proficiency with ePAR, ePRO, COGNOS, and Coupa Online.
Proficiency with the UNT Health Event Management System (EMS Online Scheduling).
Expertise in project management and operative organizational skills.
Expertise providing high-profile, executive-level, self-directed administrative support.
Experience providing executive-level administrative support to ten or more administrators and faculty.
Exceptional oral and written communication skills.

Responsibilities

Provide executive support, including complex calendar management, travel planning and expense submissions, purchasing, correspondence, and other executive needs.
Provide administrative support and management for projects; plan and coordinate events; track projects and assignments; and support general administration and operations.
Perform or assist with financial and operational functions, including purchasing, budgeting, travel, safety, information technology, and compliance.
Track and monitor continuing medical education and travel spending; review unit financials, budget trackers, state funds, and Axiom financial reports; and monitor available funds transparently with the College Business Office.
Partner with the administrative team to ensure procurement, purchasing, and travel guidelines and processes are implemented and followed.
Provide departmental operational administration, including contract liaison work, purchasing and reconciliations, hiring Teaching Assistants for courses, serving as official department timekeeper, inventory transactions, technology needs, and compliance needs.
Oversee administrative operations by identifying needed resources, setting priorities, and managing workflow to ensure prudent use of resources.
Provide administrative backup for other TCOM administrative assistants and backup support for assigned business continuity and operations of other departments.
Perform general office duties, including ordering supplies, reserving rooms, scheduling appointments, greeting visitors, answering calls and emails, sorting and delivering mail, and planning events.
Maintain the faculty workload database and perform data tracking and analysis.
Perform other assigned duties, including continued professional development related to the role.