Academic Advising Coordinator

University of Texas at Austin

6d•Onsite

About The Position

The Academic Advising Coordinator leads and coordinates Academic Advising Team 1, supervises advisors, advises undergraduate students, and facilitates collaboration between Student Affairs and the academic units served by the team. The coordinator is the primary liaison to the Plan II Honors Program. The role combines advising team leadership and staff development with direct student advising, departmental collaboration, registration support, orientation activities, and university service. The coordinator works with College of Liberal Arts advising leadership, department faculty and staff, and university offices to support student progress and success.

Requirements

Bachelor's degree and eight years of experience working with college students or in academic advising; or a master's degree and six years of experience; or a doctoral degree and four years of experience.
Required competencies: accuracy and attention to detail, decision making and critical thinking, effective communications, initiative, interpersonal relationships, problem solving, service excellence, and teamwork.
Relevant education and experience may be substituted as appropriate.

Nice To Haves

More than the required experience or qualifications.
Experience advising in a UT Austin Liberal Arts unit and strong working knowledge of Liberal Arts advising practices and policies.
Experience supervising professional or student staff and/or volunteers.
Demonstrated leadership at the College and/or University level.

Responsibilities

Lead and supervise an academic advising team; hire, evaluate, and develop staff; support advisor training and continuing education; and promote team effectiveness and efficiency.
Coordinate undergraduate advising services and serve as a lead advisor for the academic departments supported by the team.
Liaise with Liberal Arts Student Affairs administration on human resources, budget, and related matters; collaborate on college-wide advising policies and procedures; and complete special projects as assigned.
Provide input on curriculum matters and coordinate with faculty leadership, course scheduling staff, and degree audit staff to support undergraduate course access and availability.
Connect students with department faculty and advise faculty about student-support policies and resources; collaborate with unit staff and faculty on co-curricular programs and opportunities.
Help students identify and pursue educational, life, and career goals; develop plans for timely graduation; support students experiencing academic difficulty; create SUCCESS Agreements; encourage independence and well-being; and make appropriate referrals.
Participate in College of Liberal Arts New Student Orientation; develop advising materials; advise incoming first-year and transfer students; review records; explain resources, course options, and academic choices; and support first-semester registration.
Serve as a contact for prospective students referred through Admissions and the President's Office regarding student issues and concerns.
Pursue continuing education and professional development, and attend UT, higher-education, advising, department, and college meetings or training sessions.
Advise students during registration and add/drop periods; support course selection and degree progress; help students enroll in department courses; respond to registration inquiries; and resolve course availability and scheduling conflicts.
Clear advising holds; assist with restricted or individual instruction courses; manage course closing limits, reservations, priorities, waitlists, and prerequisite checks; and uphold department registration policies.
Communicate degree requirements, academic options, policies, and university rules; counsel students; assist with petitions and overrides; create and update degree profiles; maintain accurate advising notes; and track student contacts.
Participate in meetings and decision-making for the undergraduate programs supported by the team; provide performance metrics and input; assist with administrative tasks; and support projects, programs, activities, and events.
Respond to inquiries from students and other constituents; contribute to informational and promotional materials; and serve as a liaison for Student Affairs and the supported departments on and off campus.
Serve on committees, working groups, or advisory boards; facilitate or mentor student groups as needed; assist with departmental programming; volunteer at department, college, and university events; and represent the department and team at outreach events.
Cross-train and support other Student Affairs teams, support UT, Liberal Arts, and Student Affairs objectives, and perform other related functions as assigned.