Academic Advising Coordinator

The University of Southern Mississippi•Hattiesburg, MS

23h

About The Position

The Academic Advising Coordinator performs admissions, student success, and degree-process activities for the University of Southern Mississippi’s School of Music. The coordinator manages admissions and audition activities, recruitment communications and databases, new-student orientation, and undergraduate academic advising. The role also supports degree processes and student records for undergraduate and graduate students, and represents the School of Music at university recruitment events.

Requirements

Bachelor’s degree from an accredited college or university and 1–2 years of related experience, or an equivalent combination of education and experience.
Excellent organizational, critical-thinking, and problem-solving skills.
Ability to work independently.
Excellent communication, interpersonal, and managerial skills.
Ability to communicate and interact effectively with a diverse group of people.
Proficiency in Microsoft Excel and Office, including the ability to effectively use and manipulate spreadsheets.
Experience with web- or cloud-based applications.

Nice To Haves

Master’s degree from an accredited college or university.
Experience working in an academic or university environment.
Working knowledge of university admissions, degree processes, and related paperwork and forms.
Knowledge of the music field.

Responsibilities

Coordinate admissions and audition activities and oversee the recruitment database and related communications with graduate and undergraduate students.
Oversee new student orientation activities.
Coordinate undergraduate academic advising, including advising workshops for faculty.
Assist with degree-related items, processes, and forms for undergraduate and graduate students.
Maintain accurate degree checklists in the Undergraduate and Graduate Bulletins and on the website.
Represent the School of Music at university recruitment events and help coordinate auditions and admissions.
Assist with scheduling campus visits and coordinating faculty and prospective student schedules.
Collect applications and supplemental materials from prospective students.
Process pre-audition materials and provide pre-audition evaluations to faculty.
Schedule auditions; create and manage audition evaluation forms; prepare and send confirmation, audition invitation, and acceptance or rejection letters; and process student decisions.
Assist students and advisors during advising and registration periods, including facilitating add/drop and grade-change issues.
Prepare and maintain forms and correspondence for student adjudication.
Maintain graduate and undergraduate student information files for the School of Music.
Assist designated faculty undergraduate and graduate coordinators with advisor coordination, deadline monitoring, and graduate assistant paperwork.
Perform other duties as assigned.