Wedding Coordinator Jobs

About The Position

Requirements

• High School Diploma or Equivalent
• Valid Driver’s License
• One to three years of Hospitality, Event Management, or related experience preferred
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple deadlines.
• Proficiency in Microsoft Office; Agilysys or similar event management software preferred.
• Strong attention to detail.
• Ability to remain calm under pressure.
• Excellent problem-solving skills.
• Team-oriented with a positive attitude.
• Strong interpersonal and relationship-building skills.
• Ability to anticipate guest needs and deliver exceptional service.

Nice To Haves

• Preferred Degree: N/A
• Agilysys or similar event management software preferred.

Responsibilities

• Assist Wedding Sales Managers with daily administrative tasks and manage their calendars
• Conduct wedding venue tours for prospective couples when needed.
• Prepare proposals, contracts, banquet event orders, and other sales documents.
• Maintain accurate and up-to-date client records within Agilysys S&C, ensuring all electronic and physical files are organized.
• Coordinate contract revisions, deposits, payment schedules, and required.
• Assist with wedding showcases, open houses, and promotional events.
• Support lead generation and follow-up activities.
• Schedule appointments, venue tours, planning meetings, menu tastings, rehearsals, and vendor meetings.
• Prepare reports, correspondence, presentations, and event materials.
• Ensure contracts and event documentation are complete and accurate.
• Assist with ceremony rehearsals as assigned.
• Provide on-site support during weddings and related events as assigned.
• Help oversee event timelines and communicate updates to operational teams.
• Troubleshoot guest concerns and assist with last-minute changes.
• Support room setup verification and event readiness.
• Maintain positive relationships with preferred vendors.
• Coordinate vendor arrival times, access, and logistics.
• Assist with distributing event schedules and important information.
• Maintain departmental calendars and planning documents.
• Assist with invoice tracking and administrative reporting.
• Participate in department meetings and training sessions.
• Support special projects assigned by leadership.
• ALL OTHER DUTIES AS ASSIGNED

Benefits

• Discounts on retail merchandise
• Discounts on our restaurants
• Discounts on world-class resorts and conservation attractions
• Medical
• Dental
• Vision
• Health Savings Account
• Flexible Spending Account
• Voluntary benefits
• 401k Retirement Savings
• Paid holidays
• Paid vacation
• Paid sick time
• Bass Pro Cares Fund