Veteran Service Officer Jobs

About The Position

Requirements

• Three to five years of relevant experience in grant writing, proposal development, or grant reporting.
• Demonstrated ability to manage multiple grant applications, reporting deadlines, and award-related communications.
• Exceptional writing, editing, proofreading, research, and proposal development skills.
• Strong organizational and project management skills, including the ability to prioritize and meet deadlines.
• Ability to work independently, exercise judgment, take initiative, and remain accountable.
• Ability to understand grant application and reporting requirements and compile information supplied by program and finance staff.
• Familiarity with grant budgets and financial reporting documentation used in applications and funder reports.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook, and grant management or tracking systems.
• Excellent interpersonal communication and cross-departmental collaboration skills.
• Ability to identify issues, follow up on outstanding matters, and escalate concerns appropriately.
• Professionalism, sound judgment, attention to detail, and commitment to accuracy.
• Commitment to VMC’s mission, values, and quality services for veterans and their families.
• Ability to meet deadlines and time constraints with consistent and reliable attendance.

Nice To Haves

• Bachelor’s degree preferred; an equivalent combination of education and relevant professional experience will be considered.
• Experience preparing applications and reports for government or foundation funders is preferred.
• Grant writing, proposal development, or grant reporting experience in a nonprofit setting is preferred.

Responsibilities

• Research, identify, and evaluate funding opportunities aligned with VMC’s mission and strategic priorities, and communicate relevant opportunities and deadlines to leadership.
• Prepare and submit grant applications, proposals, and narratives, coordinating budgets and supporting documentation with appropriate departments.
• Collaborate with Program Directors, Finance, and senior leadership to ensure proposals reflect organizational capabilities, program objectives, and financial requirements.
• Communicate grant awards to appropriate Program Directors, Finance, and leadership, including funding source, award amount, purpose, designated program, grant period, and reporting requirements and deadlines.
• Maintain the centralized grants register and calendar, including application and award details, program designations, award periods, renewal dates, and reporting deadlines.
• Provide advance reminders of application, renewal, and reporting deadlines; follow up on outstanding information; and notify the Deputy Executive Director of Business Operations when information is missing, deadlines are at risk, or leadership attention is needed.
• Maintain organized records of applications, award notices, correspondence, submitted reports, and related grant documentation.
• Coordinate the preparation and timely submission of grant reports using information from Program Directors, Finance, and designated staff.
• Request and compile financial information and supporting documentation for grant applications and reports.
• Collect and compile program performance data, outcomes, and deliverables for grant reports.
• Monitor reporting deadlines, follow up on outstanding materials, and escalate potential delays or incomplete information.
• Provide regular updates to the Deputy Executive Director of Business Operations on funding opportunities, applications, awards, reporting status, and outstanding items.
• Communicate professionally with funders about applications, award notifications, and reporting requirements, referring program implementation matters to the appropriate Program Director.
• Maintain current knowledge of funder guidelines, application procedures, and reporting requirements.
• Support grant-related writing and administrative activities and perform other duties as assigned.