Substitute Jobs

About The Position

Requirements

• Excellent interpersonal skills with demonstrated ability to communicate across all levels, including staff, vendors, and external partners.
• Ability to maintain confidentiality while working with sensitive information or in sensitive situations.
• Highly resourceful team player, with the ability to work effectively independently or as a team.
• Private transportation required.
• Demonstrates a willingness to take on new tasks with a general attitude that no task is too small, impossible, or cannot be improved.
• Strong technical proficiency across a range of platforms, including Microsoft 365 (Word, Outlook, Teams, Excel, PowerPoint), Adobe Acrobat Pro, Zoom, and other web-based applications.
• Experience with social media platforms (LinkedIn, Facebook, Instagram), content management systems (website updates and basic publishing), email marketing systems (such as Mailchimp, Constant Contact, or similar), and familiarity with AI tools to support content creation, communication, and administrative efficiency.
• Comfortable learning new technologies and adapting tools to support office operations, marketing initiatives, and day-to-day coordination.
• High school diploma or GED plus 4 years of directly related experience.
• Associates degree may substitute for 2 years of experience.

Nice To Haves

• Bachelor's degree preferred.
• Experience with scheduling, document preparation, and filing systems.
• Experience supporting senior leadership or multiple departments.
• Familiarity with nonprofit, municipal, or human service environments.
• The ideal candidate will live in or adjacent to the MVES service area.

Responsibilities

• Provide administrative support to the Leadership, Development, and Marketing teams, including scheduling, document preparation, data entry, filing, and general coordination.
• Serve as the primary point of contact for internal office needs, space planning, and operational support.
• Assist with the preparation and coordination of development and marketing materials, including flyers, newsletters, surveys, social media, and more.
• Support day-to-day office operations by assisting with supply ordering, inventory tracking, and coordination of shared resources.
• Coordinate internal and external meeting and event logistics and support internal communications and scheduling.
• Work closely with the Operations and HR teams on projects such as moves, emergency planning, and events.
• Maintain cleanliness and organization of shared office spaces.
• Draft meeting presentations and minutes, and help with additional administrative tasks as needed.
• Other duties as assigned.

Benefits

• Flexible scheduling
• Competitive salaries
• Medical, Dental, and Vision
• 403b Retirement Plan with agency contribution after 2 years of employment
• 3 weeks accrued Vacation time
• 3 weeks accrued Sick time
• 13 Paid Holidays
• 30 personal hours
• Ample free parking
• Tuition reimbursement
• Employee referral bonuses of up to $2,000