Publishing Assistant Jobs

About The Position

Requirements

• Associate’s degree in Business Administration, Communications, or a related field, or an equivalent combination of education and experience.
• At least 2 years of experience in administrative support, operations coordination, or publishing support.
• Professional bilingual fluency in Spanish and English, both written and spoken, with highly accurate written Spanish.
• Experience working professionally with vendors, contractors, or outside partners.
• Strong attention to detail and consistency when entering and maintaining product data.
• Working knowledge of workflow and tracking tools, such as Firebrand or monday.com, and invoice, vendor, and documentation processes.
• Foundational experience tracking license agreements, contract expirations, and renewals.
• Active involvement in an evangelical Christian church.

Nice To Haves

• Availability during morning work hours, 8 a.m.–noon CST.
• Bachelor’s degree.
• Master’s degree.
• Publishing operations, title management system (such as Firebrand), or product data entry experience in a publishing or retail setting.
• Familiarity with Oracle or a similar financial or procurement system.
• Experience supporting a Spanish-language publishing or ministry team.

Responsibilities

• Live out Lifeway’s mission and values, demonstrating commitment to Kingdom work.
• Build new product records in Firebrand for Spanish-language titles, including titles, authors, descriptions, pricing, BISAC codes, publication dates, and specifications.
• Write, translate, and polish author biographies and product descriptions in Spanish and English with the Sr. Manager, Spanish Books.
• Maintain product records through editing and production, then finalize metadata once a book goes to press.
• Protect the accuracy of data supplied to Amazon, Lifeway.com, and retail and distribution partners worldwide.
• Submit contract requests for freelance editors and translators, check Legal’s drafts against each request, route contracts for signature, and log executed contracts.
• Onboard new contractors by collecting IRS and ACH forms and submitting new-supplier requests.
• Code invoices to the appropriate budget and expense codes, enter them in Oracle, and archive records.
• Prepare seasonal tipsheets and quarterly pre-launch presentations for sales and trade teams.
• Submit copyright registrations each quarter and assist with author and contractor travel.
• Track license agreements and flag upcoming expirations and renewals.

Benefits

• Work from Anywhere culture with autonomy and flexibility in work hours.
• Equipment and resources to support a productive workspace.