Medical Secretary Jobs

About The Position

Requirements

• High School Diploma or GED equivalent required
• Excellent organizational and communication skills

Nice To Haves

• Prior medical office/front desk experience preferred

Responsibilities

• Assist in the coverage of absent co-workers.
• Assist in obtaining, copying, and/or scanning medical records as needed.
• Maintains knowledge of scheduling criteria for all procedures within department.
• Works at a fast pace and maintains accuracy of details.
• Schedules patient visits in a timely manner, ensuring that appointments along with all information are complete and accurate. Coordinate appointments as needed with other locations.
• Answers phone and provides excellent customer service.
• Follows through with any problems or questions in a timely manner, by understanding and using resources available for problem solving in a diplomatic and tactful manner.
• Accurately answers questions by maintaining a good knowledge base and utilizing other resources as needed.
• Communicates identified problems to appropriate supervisory personnel and participates in corrective action.
• Ensures and adheres to strict confidentiality when handling patient charts, records, and scheduling information.
• Attends all in-service programs and all departmental meetings as required.
• Utilizes the scheduling system to the fullest potential, using established procedures, and guidelines.
• Maintains up-to-date knowledge and stays abreast of changes and updates as they occur.
• Assists with data collection.
• Creates accounts for new patients and updates accounts for previous patients in the registration system to ensure accurate services and account processing.
• Accurately enters data into the system.
• Utilizes appropriate strategies, including phone calls and online databases, to verify the insurance coverage of scheduled patients, obtaining benefit information such as deductibles, co-payment, and co-insurance amounts.
• Collaborates with patients, staff, clinical departments, and referring physician offices to ensure that all necessary information is obtained from patients before their scheduled services.
• Documents all information obtained during pre-registration activities to ensure patients’ accounts are complete for forwarding to other departments.
• Documents charts and/or system with activity comments to ensure appropriate account follow-up.
• Collects self-pay balances per department guidelines and posts collections to system.
• Ensures that all monies collected are secured or turned over to appropriate associates and cash drawers are balanced before closing.
• Refers patients to for in-depth financial counseling when needed.
• Maintains a safe environment of care.
• Recognizes and addresses safety hazards.
• Reports any dissatisfied patients/family to management or police/security if necessary.
• Participates in professional development.
• Actively participates in educational in-services and eLearning courses as offered.