Executive Assistant Jobs in Tulsa, OK

About The Position

Requirements

• 2–4 years of experience in Human Resources, recruiting, HR administration, or a related role.
• High school diploma or GED required; a college degree is not required.
• Strong organizational skills and excellent attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Ability to maintain confidentiality and handle sensitive employee information professionally.
• Strong time management skills and ability to prioritize multiple tasks.
• Ability to work independently while collaborating with HR leadership and other departments.
• Professional, approachable, and employee-focused attitude.

Nice To Haves

• Experience using ADP Workforce Now or a similar HRIS platform.
• Previous experience supporting recruitment and onboarding processes.
• Familiarity with employment laws, HR compliance, and standard HR practices.
• Experience working in a manufacturing or industrial environment.
• Basic understanding of payroll, timekeeping, and employee benefits administration.

Responsibilities

• Assist with posting job openings on Indeed, LinkedIn, ADP, and other recruitment platforms.
• Review resumes, screen applicants, and coordinate interviews with hiring managers.
• Communicate with candidates throughout the hiring process.
• Assist with preparing offer letters and coordinating pre-employment background checks and drug screenings.
• Maintain applicant records and recruitment tracking reports.
• Support hiring events, job fairs, and recruitment initiatives.
• Coordinate new hire onboarding, orientation schedules, and required paperwork.
• Ensure completion of employment eligibility verification (Form I-9) and other required documentation.
• Assist with new hire orientation and communicate company policies, benefits, and procedures.
• Serve as a point of contact for employee questions regarding HR policies, benefits, and general employment matters.
• Assist with employee recognition programs, company events, and engagement initiatives.
• Maintain accurate and confidential employee personnel files and HR records.
• Enter and update employee information in the Human Resources Information System (HRIS).
• Assist with tracking attendance, PTO, leave requests, and employee documentation.
• Maintain confidentiality of sensitive employee and company information.
• Assist with reviewing employee timekeeping records and identifying discrepancies.
• Support payroll processing by ensuring employee information and time records are accurate.
• Assist employees with benefits enrollment, changes, and general benefits questions.
• Coordinate with HR leadership regarding payroll, attendance, and benefits-related matters.
• Provide administrative assistance to the HR Manager/Director.
• Assist with employee communications, announcements, and company-wide initiatives.
• Coordinate HR meetings, training sessions, and employee events.
• Support special projects and continuous improvement initiatives within the HR department.
• Perform additional HR-related duties as assigned.