Yard and Facilities Coordinator

Western States Equipment•Kalispell, MT

About The Position

The Yard and Facilities Coordinator is responsible for equipment yard logistics and the overall maintenance of the facility and grounds. This hands-on position supports efficient facilities and yard management, keeping facilities clean, orderly, and well maintained. The coordinator must manage multiple processes accurately while handling interruptions, be results oriented, and work safely in a fast-paced environment. The position works under the direction of the Regional Facilities Manager and is designated as safety-sensitive. It includes equipment-yard operations, inventory and logistics, facility and grounds maintenance, vendor coordination, procurement, and compliance activities.

Requirements

High school diploma or General Education Degree (GED), with proof required.
Valid driver's license and excellent driving record.
Ability to communicate in English by speaking, reading, comprehending, and writing.
Proven customer service skills.
Knowledge and use of Microsoft computer products or comparable systems.
Ability to develop and maintain effective working relationships with others.
Consistent attendance and timeliness.
Ability to work overtime with little or no notice.
Ability to certify as a Power Industrial Truck (PIT) operator.
Ability to stand for long periods and perform walking, sitting, repetitive stair climbing, reaching (including above-shoulder reaching), bending, stooping, pushing, pulling, leaning, and twisting.
Ability to work in exposure to extreme temperatures and environments.
Ability to lift up to 60 pounds in accordance with Western States’ Lifting Policy.

Nice To Haves

At least one year of operating or certification experience in construction equipment.
At least six months of inventory and logistics experience.

Responsibilities

Promote and advocate for workplace safety, follow applicable safety policies and procedures, complete Job Hazard Analyses before job-related tasks, maintain STAR card compliance records, use required personal protective equipment, and encourage safety training.
Ensure proper operation of vehicle and man gates and access-control points.
Manage and participate in the day-to-day documentation and logistics for receiving, staging, and shipping equipment and attachments in the yard.
Use digital inventory systems to report equipment availability, condition, and location.
Participate in inspections of new and used equipment for damage, abuse, fuel levels, and attachments, and assist the rental department with inspections as needed.
Manage equipment steam cleaning and keep the steam-cleaning area safe, clean, and free of debris.
Respond promptly and professionally to client, employee, and vendor inquiries.
Use and respond to Facility and Yard requests through the Facilities Power App.
Maintain consistent communication with the Store Manager and other departments.
Manage a preventive repair and maintenance program within the annual facility budget, including scheduled maintenance, building repairs, and inspections.
Serve as the first point of contact for on-site vendors performing facility, yard, grounds, or equipment repairs, maintenance, and inspections.
Maintain the organization and appearance of the yard by staging and displaying equipment and attachments in designated areas in accordance with Caterpillar Retail Presence guidelines.
Manage and participate in the Corporate Preventive Repairs and Maintenance Program within the annual yard budget.
Complete tasks required for compliance with yard-related federal and state inspections, certifications, and licenses.
Manage processes and reporting for yard contamination control in accordance with Caterpillar standards and environmental stewardship requirements.
Manage day-to-day building maintenance activities.
Administer procurement for facility maintenance, including creating, reviewing, and authorizing purchase orders and obtaining price quotes and bids.