Yard and Facilities Coordinator

Western States Careers•Kalispell, MT

About The Position

The Yard and Facilities Coordinator is responsible for equipment yard logistics and the overall maintenance of the facility and grounds. This hands-on position supports efficient facilities and yard management, maintaining clean, orderly, and well-kept spaces. The role requires accurately managing multiple processes while handling interruptions, being results-oriented, and working safely in a fast-paced environment. The position works under the direction of the Regional Facilities Manager and is designated as safety-sensitive.

Requirements

Proof of a high school diploma or General Education Degree (GED).
Valid driver's license and excellent driving record.
Ability to communicate in English by speaking, reading, comprehending, and writing.
Proven customer service skills.
Knowledge and use of Microsoft computer products or comparable systems.
Ability to develop and maintain effective working relationships.
Consistent attendance and timeliness.
Ability to work overtime with little or no notice.
Ability to certify as a Power Industrial Truck (PIT) operator.

Nice To Haves

At least one year of construction equipment operation or certification experience.
At least six months of inventory and logistics experience.

Responsibilities

Promote and advocate for workplace safety, follow applicable safety policies and standards, complete Job Hazard Analyses before job-related tasks, maintain STAR card compliance records, and use required personal protective equipment.
Ensure proper operation of vehicle and man gates and access control points.
Manage and participate in daily yard logistics and documentation for receiving, staging, and shipping equipment and attachments.
Use digital inventory software to report equipment availability, condition, and location.
Participate in inspections of new and used equipment for damage, abuse, fuel levels, and attachments, assisting the rental department as needed.
Manage equipment steam-cleaning processes and keep the steam-cleaning area safe, clean, and free of debris.
Respond promptly and professionally to client, employee, and vendor inquiries.
Use and respond to Facility and Yard requests through the Facilities Power App.
Maintain consistent communication with the Store Manager and other departments.
Manage a preventive repair and maintenance program within the annual facility budget, including scheduled maintenance, building repairs, and inspections.
Serve as the first point of contact for on-site vendors performing facility, yard, grounds, or equipment repairs, maintenance, and inspections.
Maintain yard organization and appearance by staging and displaying equipment and attachments in designated areas in accordance with Caterpillar Retail Presence guidelines.
Manage and participate in the Corporate Preventive Repairs and Maintenance Program within the annual yard budget.
Complete tasks required for compliance with yard-related federal and state inspections, certifications, and licenses.
Manage contamination-control processes and reporting in the yard in accordance with Caterpillar standards.
Manage day-to-day building maintenance activities.
Administer procurement for facility maintenance, including creating, reviewing, and authorizing purchase orders and obtaining price quotes and bids.