Yacht Administrator

Hill Robinson • Fort Lauderdale, FL

1d

About The Position

Hill Robinson is seeking a Yacht Administrator to support its busy Yacht Operations Department and work closely with Yacht Managers. The role supports the operational needs of the business through administrative, accounting, insurance, travel, record-keeping, and crew-related tasks. The post holder is expected to uphold the company’s values and work toward its strategic goals with integrity and professionalism. Hill Robinson describes its strategic pillars as Sustainable Growth, Business Efficiency, Trusted Partner, Culture, and Environment, Social & Governance. The company is an equal opportunity employer and welcomes applicants from diverse backgrounds.

Requirements

• Full command of English, written and spoken.
• Ability to work with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Ability to work under pressure while managing an assortment of tasks and priorities.
• Ability to take responsibility and ownership for assigned tasks.
• Accuracy and attention to detail.
• Positive attitude toward supporting work-group members and the wider team and company.

Nice To Haves

• Knowledge of the yachting industry.

Responsibilities

• Assist the assigned line manager with activities, queries, and requests.
• Assist other work groups when necessary.
• Provide reception and telephone cover when required.
• Maintain records for owner reports and assist with preparing those reports.
• Check boat post trays and ensure items are forwarded regularly.
• Update the company calendar with yacht or owner visits.
• Maintain records of yacht visits, yard visits, and owner meetings for managed yachts.
• Keep Yacht Information Sheets up to date.
• Provide accounting support as required.
• Assist with insurance renewals by obtaining and comparing quotes.
• Assist with preparing budgets.
• Maintain up-to-date records in the Company Address Book or equivalent, in conjunction with the relevant person.
• Arrange travel and visas for team members.
• Prepare expense sheets for project members when assistance is required.
• Receive or collect crew certificates and verify their validity.
• Conduct background checks.
• Arrange visas for crew when required.
• Process applications for Flag State Dispensations, Seaman’s Discharge Books, and related matters.
• Assist Yacht Managers with drafting crew Offers of Employment.
• Assist Yacht Managers with requesting and following up on SEAs, and ensure fully signed contracts are filed on Bamboo.
• Assist Yacht Managers with termination and severance letters.
• Prepare Sea Service Testimonials.
• Assist with crew insurance claims.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed