Workplace Project Coordinator - Greater Boston Area

MovePlan•Boston, MA

2d•$65,000 - $80,000•Hybrid

About The Position

Join MovePlan and you’ll be part of a people-first business that’s been doing workplace change the right way since 1986. For 40 years, we’ve built a culture where people are supported to do their best work, grow fast, and take real ownership. You’ll have the chance to work across different industries, solve meaningful challenges, and build your career in a way that feels exciting—not boxed in. MovePlan is ambitious, supportive, and built for development. We’re also female owned and led, and diversity, equity and inclusion are part of who we are. We hire and reward based on performance and potential, and we welcome people from all backgrounds. We take care of our people with strong benefits, competitive time off, and flexible working —something we’ve done long before “hybrid working” became the norm. You’ll also have access to the right mentors, teams, and training to help you grow and thrive in a fast-paced highly mobile industry.

Requirements

1+ years’ experience in supporting or managing projects
Customer service or hospitality experience with a passion for service-based work
Demonstrated leadership abilities
Strong communication and presentation skills
Great organization skills, attention to detail, and written communication
Ability to adapt quickly to remain effective in changing priorities and fast-paced environments
Strong time management and follow-through skills
Ability to manage multiple priorities and deadlines simultaneously
Ability to maintain professionalism and composure under pressure
Demonstrated problem-solving and decision-making skills
Ability to build relationships and collaborate effectively with cross-functional teams
Self-motivated; works independently and takes initiative
Experience coordinating vendors, consultants, or external partners
Comfort navigating ambiguity and evolving project requirements
Solid Microsoft Office skills with a focus on Excel, PowerPoint and Teams
Positive, team-oriented attitude with a willingness to support broader team needs
Willingness to travel and work occasional weekends

Nice To Haves

Leading projects, events or teams
Supporting move, workplace, or change management projects
Working in a consultant role
Marketing, graphic design, or sales-oriented roles
Corporate/Residential real estate or facilities management experience
Active Change or Project Management certifications or similar
Active membership within industry networking organizations

Responsibilities

Representing MovePlan with confidence and professionalism on client sites
Providing general project support to the existing project team
Tracking progress of project management activities on behalf of the project team
Creating and delivering project stakeholder communications
Preparing for, attending and documenting notes for client and internal project meetings
Coordinating with and scheduling internal and external business partners or third-party vendors
Performing on-site physical space audits and inventories
Collecting and managing project data using Microsoft Office tools
Delivering some presentations both virtually and in-person
Supporting on-site project activities (locally and travelling)
Occasional weeknight and weekend work on-site
Completing internal MovePlan administrative tasks
Supporting business development through networking, events, and proposal activity