Workplace Project Manager - Greater Boston Area

MovePlan•Boston, MA

1d•$80,000 - $90,000•Hybrid

About The Position

Join MovePlan and you’ll be part of a people-first business that’s been doing workplace change the right way since 1986. For 40 years, we’ve built a culture where people are supported to do their best work, grow fast, and take real ownership. You’ll have the chance to work across different industries, solve meaningful challenges, and build your career in a way that feels exciting—not boxed in. MovePlan is ambitious, supportive, and built for development. We’re also female owned and led, and diversity, equity and inclusion are part of who we are. We hire and reward based on performance and potential, and we welcome people from all backgrounds. We take care of our people with strong benefits, competitive time off, and flexible working —something we’ve done long before “hybrid working” became the norm. You’ll also have access to the right mentors, teams, and training to help you grow and thrive in a fast-paced highly mobile industry. You’ll support workplace change and relocation projects for MovePlan’s growing client base across financial services, media & tech, pharma & healthcare, education, and public services. Taking a consulting-led approach, you’ll partner with the other MovePlan staff to lead projects and support clients from startups to global multinationals to shape the right strategy and deliver projects that are grounded in industry best practices. You’ll lead projects across various stages, including stepping into active projects and helping to prepare project set up activities for new initiatives. You’ll work in a hybrid capacity, balancing on-site requirements with work from home opportunities along with the occasional need to travel within and outside of this region. You’ll be part of a team of MovePlan individuals who are committed to delivering high quality, value-added services and outputs to our clients. You’ll support business growth by creating meaningful relationships with existing clients and identifying opportunities for new accounts.

Requirements

5+ years’ experience in managing and leading projects
Customer service or hospitality experience with a passion for service
Strong leadership, communication and presentation skills
Great organization skills, attention to detail, and written communication
Ability to adapt quickly and remain effective in fast-paced environments
Strong time management and follow-through skills
Ability to manage multiple priorities and deadlines simultaneously
Ability to maintain professionalism and composure under pressure
Demonstrated problem-solving and decision-making skills
Ability to build relationships and collaborate effectively with cross-functional teams
Self-motivated with the ability to work independently and take initiative
Experience coordinating vendors, consultants, or external partners
Comfortable with ambiguity and evolving requirements
Proficient in Microsoft Office skills (Excel, PowerPoint, Teams)
Positive, team-oriented attitude with a willingness to support broader team needs
Willingness to travel and work occasional weekends

Nice To Haves

Leading events or teams
Supporting move, workplace, or change management projects
Working in a consultant role
Marketing, graphic design, or sales-oriented roles
Corporate/Residential real estate or facilities management experience
Active Change or Project Management certifications or similar
Active membership within industry networking organizations

Responsibilities

Representing MovePlan confidently and professionally on client sites
Preparing and leading the strategy, management, and delivery of workplace transition projects
Creating and delivering stakeholder and employee communications that ensure all are informed, prepared and motivated to support goals
Leading and documenting client and internal project meetings
Managing project scope, schedules and budgets
Assessing, documenting and mitigating project risks, actions, issues and decisions
Preparing analysis and reporting
Coordinating with and scheduling internal and external business partners or vendors
Performing on-site space audits and inventories
Ownership and quality control of all project data and outputs
Delivering presentations virtually and in-person
Completing internal MovePlan administrative tasks
Supporting on-site project activities (locally and travelling)
Occasional weeknight and weekend work on-site
Supporting business development through networking, events, and proposal activity