Project Manager, Workplace Facilities

Rivian • Palo Alto, CA

4h • Hybrid

About The Position

The Project Manager works closely with the Real Estate, Design, Operations, and Purchasing managers leading facilities construction projects to ensure all financial, administrative, contractual, and technical aspects of multiple projects are being executed as required. Facilities associated with this role may include, but are not limited to; R&D spaces, office space, conference rooms, team rooms, cafes, restrooms, public and employee entrances, logistics facilities, and other amenity spaces.
The primary function of the Project Manager is to provide construction-related services reporting directly to the Lead Construction Workplace Facilities Manager, Workplace Development. The Project Manager is the primary contact for each assigned project and actively collaborates with the project Real Estate, Design/Architecture, Operations, and Security Managers.

Requirements

• Lead projects “the Rivian way,” providing professional influence on the work exemplifying respect, leadership, collaboration, commitment, vision, and teamwork.
• Ability to effectively solve problems and conflicts
• Ability to plan, coordinate, and provide leadership in the execution of complex, fast-paced, and/or unorthodox construction projects
• Ability and desire to “dive” into the details of highly technical construction projects, such as those seen in R&D lab spaces.
• Knowledge of theory, principles, and practices of engineering
• Knowledge of design-build project delivery methodology
• Ability to manage multiple projects and issues effectively
• Ability to support and provide a “customer service mentality” for multiple internal stakeholders effectively
• Ability to assess the operational effectiveness of contractors
• Possesses written and oral communication skills to support decisions and recommendations, including the skills to communicate with leadership
• Conduct meetings and provide effective leadership to project team members
• Develop and manage budgets within established parameters
• Ability to analyze and interpret technical materials accurately and effectively, including engineering drawings and specifications
• Effective in making objective decisions
• Demonstrated interpersonal skills
• Ability to work with construction contractors, vendors, and consultants
• Demonstrated analytical skills
• Ability to organize large amounts of information into digestible, visual forms of communication

Nice To Haves

• A bachelor’s degree in engineering, architecture, or construction management, is preferred, or a similar number of years of experience in the field

Responsibilities

• Develop work plans and oversee the performance of general contractors, and occasionally direct trade subcontractors and/or vendors
• Oversee the work for compliance with schedule, budget, quality, safety, and overall conformance with the contract documents
• Project responsibility covers concept (via Operations/Real Estate managers), design, construction, and operations (warranty & maintenance)
• Initiate and lead the creation of contractor and vendor RFP documents with purchasing managers (scope narratives, schedules, etc.), attend job walks and selection/award review meetings
• Establish and/or review contract documents and manage procurement, pre-bid conferences, and evaluations
• Coordinate activities with other Rivian staff, departments, and public agencies
• Resolve field construction problems in coordination with the design team, engineering staff, third parties, and other agencies as necessary
• Chair progress meetings, complete status reports, and deliver presentations, as required
• Communicate project health (budget, schedule, quality) to Rivian leadership via in-house Rivian program/dashboard
• Recommend policy and procedure improvements
• Assist in negotiating with contractors regarding changes to the design, construction work scope, and schedules
• Support a quality audit program, oversee contractor corrective actions, and ensure a quality project conforming to plans and specifications
• Monitor and/or resolve claims, suggest ways to mitigate impacts, and develop workarounds
• Support Rivian safety vision and comply with all safety rules, policies, and procedures

Benefits

• paid vacation
• paid sick leave
• life insurance
• medical insurance
• dental insurance
• vision insurance
• short-term disability insurance
• long-term disability insurance
• 401(k) Plan
• Employee Stock Purchase Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level