Workplace Operations Manager

Uncountable•San Francisco, CA

3d•Onsite

About The Position

Uncountable builds an AI-powered R&D platform used by specialty chemicals and materials science companies to accelerate product development. We're a fast-growing team with offices in San Francisco, London, New York, and Munich, working with some of the world's leading manufacturers and research organizations. We're hiring a part-time Workplace Operations Manager to run day-to-day operations for our San Francisco office. You'll handle the logistics that keep the office functional and organized, and you'll shape the culture side too - planning events and building the kind of environment people want to work in. This role is great for someone who's organized, personable, and takes pride in the small details that make an office feel welcoming rather than just functional.

Requirements

Prior experience in office management, administrative support, hospitality, or a similar people-facing operations role
Highly organized, proactive, and comfortable managing multiple small tasks at once without things falling through the cracks
Warm, personable, and genuinely enjoys creating a good experience for others
Reliable availability most weekdays. Preferred availability is 3-4 days in office per week.
Based in or near San Francisco, able to be on-site consistently
Comfortable working independently with light oversight
Tech-comfortable with tools like Google Workspace, Slack, Zoom, and expense/ordering platforms
Able to lift up to 25 lbs (packages, catering trays, supply stock) and remain on your feet as needed

Nice To Haves

Experience planning small office events or happy hours
Familiarity with vendor/building management coordination
Experience supporting a team through growth (new hire onboarding, space changes, etc.)

Responsibilities

Manage day-to-day office operations, keeping things stocked, tidy, and running smoothly
Order and maintain snacks and office supplies
Coordinate lunch and dinner orders on designated days
Check and distribute mail
Welcome guests and visitors, and serve as the go-to person for office-related questions
Serve as the point of contact with building management for maintenance, access, and building-related issues
Help make the office a fun, inviting place to work
Plan and execute happy hours and other team events
Bring ideas for small touches and traditions that build team morale and office culture
Support leadership with ad hoc special projects as they come up