Workplace Occupancy Planner & Move Coordinator

Waters Corporation•Milford, MA

1d•$109,000 - $181,500

About The Position

The Workplace Occupancy Planner & Move Coordinator oversees occupancy planning, space strategy, move management, and related facilities systems for Waters Corporation. The role analyzes portfolio utilization, headcount demand, and capacity over a one-to-three-year horizon to forecast space needs, identify cost savings, and recommend efficient allocation strategies. It maintains space-utilization software, work orders, and high-fidelity AutoCAD documentation, and leads site audits to support accurate records, compliance with Workplace Guidelines, and efficient use of space. The position also oversees interior and exterior signage globally and manages signage-provider relationships. The role plans and delivers moves ranging from individual weekly requests to complex floor-by-floor relocations and corporate restacks. It directly manages internal moves in Milford, coordinating assignments, phasing, supplies, IT, and moving vendors. Additional duties include project administration, furniture and asset management, storage-facility oversight, badge-access integration with Security, and OfficeSpace training and upgrades across large international sites. The position coordinates communications and stakeholder meetings, advises employees on occupancy solutions, and coordinates ergonomic assessments and furniture orders.

Requirements

At least 6 years of experience operating as an occupancy planning consultant or manager within a large, matrixed global corporate footprint.
Advanced proficiency in AutoCAD or Revit, including creating and modifying detailed architectural, furniture, and space-planning drawings.
Proficiency with Adobe Acrobat.
Proficiency in CAD/CAFM/IWMS technology with move-management modules.
Proficiency in Microsoft Office Suite, including advanced Excel and PowerPoint, and MS Project.
Practical experience measuring, allocating, and analyzing corporate space.
Experience using advanced data analytics and reporting tools to evaluate space utilization.
Familiarity with current workplace layout methodologies, agile environments, and industry best practices.
Bachelor’s degree.
Ability to work outside standard business hours, including evenings and weekends, during major relocation execution windows.
Ability to walk long distances across campuses, stand for extended periods, and navigate tight spaces by stooping, kneeling, crouching, and crawling.
Ability to regularly lift or carry 25 pounds and occasionally assist with moving items weighing 10 to 50 pounds.

Nice To Haves

Experience with Bluebeam.

Responsibilities

Analyze portfolio utilization data, headcount demand, and capacity metrics over a one-to-three-year horizon to forecast supply, identify cost savings, and recommend space allocation strategies.
Maintain Waters’ OfficeSpace utilization software and IBM Maximo work orders, keeping seating and layouts up to date.
Manage AutoCAD libraries and version control, and conduct field verifications to ensure drawings accurately reflect facility conditions.
Lead routine space walks, site audits, and reviews to enforce global Workplace Guidelines, resolve headcount discrepancies, and maximize space efficiency.
Oversee global interior and exterior directional signage, including maps, lab signs, directories, and nametags, and manage signage-provider relationships.
Plan, schedule, and execute individual weekly moves and complex relocations or corporate restacks with minimal business disruption.
Manage internal Milford moves, including space assignments, move phasing, supply distribution, and coordination with IT and external moving vendors.
Handle change orders and monitor vendor delivery against service quality standards.
Manage furniture layouts, coordinate installations, conduct inventory audits, and manage post-move punch lists.
Oversee basement storage facilities and ensure safety and fire compliance.
Partner with Security to integrate and validate badge-access data in facilities workflows.
Manage OfficeSpace software training requirements and upgrades across large international sites.
Facilitate move meetings and prepare cross-functional announcements for impacted groups.
Serve as the primary liaison between employees and Facilities, gathering business requirements and setting expectations for occupancy solutions.
Coordinate ergonomic assessments with onsite physical therapy partners and work with furniture vendors on ergonomic furniture orders.