Workplace Occupancy Data Coordinator & Analyst
About The Position
Join MovePlan and you’ll be part of a people-first business that’s been doing workplace change the right way since 1986. For 40 years, we’ve built a culture where people are supported to do their best work, grow fast, and take real ownership. You’ll have the chance to work across different industries, solve meaningful challenges, and build your career in a way that feels exciting—not boxed in. MovePlan is ambitious, supportive, and built for development. We’re also female owned and led, and diversity, equity and inclusion are part of who we are. We hire and reward based on performance and potential, and we welcome people from all backgrounds. We take care of our people with strong benefits, competitive time off, and flexible working —something we’ve done long before “hybrid working” became the norm. You’ll also have access to the right mentors, teams, and training to help you grow and thrive in a fast-paced highly mobile industry.
Requirements
- Experience working with complex data sets, analysis and report creation
- Experience creating or exposure to the preparation of occupancy reporting
- Experience managing or exposure to real estate CAFM systems (IWMS) and asset management software or strong familiarity/aptitude to learn
- Highly proficient with Microsoft Excel, Power BI and the full Microsoft Office Suite of programs
- Experience integrating data from multiple data sources or functional areas, ensuring data accuracy and integrity
- Experience and comfortability working with AI tools such as ChatGPT, Claude, and similar
- Experience working with and/or assisting in the preparation of space plans
- Experience with move coordination or event planning
- Understanding of and demonstrated active interest in workplace trends.
- Strategic & critical thinking mindset
- Problem solving mindset
- Adaptability and flexibility in work style and locations
- Strong organization and ability to manage multiple deadlines
- Self-motivated; demonstrating drive and initiative to set goals and achieve success independently
- Team oriented; works collaboratively and effectively in a team setting
- Proven ability to execute tasks with precision leading to high-quality results
- Strong oral and written communication skills
- Demonstrated leadership skills and ability to influence.
- Must be flexible, self-motivated and able to work with new teams and establish strong client relationships
- Must be willing to work on-site
- Must be able to work occasional nights and weekends when moves are in progress
- Your work will require that you sometimes drive in between individual buildings to complete components of your daily activities
Nice To Haves
- Active membership within a professional organization like CoreNet, IFMA, CREW or similar
- Demonstrated negotiation and conflict resolution abilities
- Experience working within AutoCAD or similar programs
- Experience with or participation in process improvement activities
- Experience in planning and leading commercial real estate moves
- Experience preparing or delivering workplace strategies or organizational change management programs
Responsibilities
- Maintain occupancy data, metrics, and dashboards
- Support monthly occupancy reporting, discovery and development
- Support data collection activities including process improvement goals
- CAFM/IWMS system management
- Support asset tracking and management activities
- Move Coordination & Project Management Support
- Stakeholder Engagement & Communication
- General Project Administration
Benefits
- Competitive salary
- paid time off
- health insurance
- FSA
- 2-week sabbatical after 5 years
- Birthday day off
- Paid time off to volunteer or give back to an organization you care about
- 401k with a company matching opportunity
- Long and Short-Term Disability
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
