Workplace Design and Construction Project Manager

FuseGlobal•Solon, OH

2d•Hybrid

About The Position

The Workplace Design and Construction Project Manager serves as an owner’s representative within the Workplace Solutions department, leading capital projects across corporate, manufacturing, and distribution environments. The role manages projects from early concept and capital planning through design, procurement, construction, turnover, and closeout, with a focus on safety, quality, financial discipline, stakeholder alignment, and operational continuity. Reporting to the Director of Construction and Project Management within the Workplace Solutions Team, the Project Manager leads cross-functional internal and external teams to deliver disciplined, predictable project execution with minimal disruption to the business. The role calls for experience delivering workplace, facility, and infrastructure projects in active operational environments, along with working knowledge of interiors, building systems, site work, building envelope, controls, estimating, scheduling, programming, procurement, and project governance. The position is based in Solon, Ohio, with onsite work Tuesday through Thursday, a Monday–Friday schedule from 8 a.m. to 5 p.m., and travel of up to 30%. The initial term is 12 months, and the position is expected to run longer.

Requirements

Bachelor’s degree in Architecture, Interior Design, Engineering, Construction Management, Construction Administration, Project Management, or a related field, or equivalent experience; equivalent experience is defined as 8 years of relevant professional-level experience in the same or similar field.
At least 8 years of project management experience in design, construction, facilities, corporate office development, manufacturing, distribution, or capital project delivery.
Experience managing interior renovations, site work, facility upgrades, infrastructure improvements, or workplace projects in active factories, distribution centers, corporate offices, or occupied operational environments.
Proficiency with Microsoft Excel, PowerPoint, Word, Outlook, Teams, SharePoint, and related Microsoft 365 collaboration tools.
Experience developing or reviewing scopes of work, budgets, schedules, test fits, site layouts, bid packages, contracts, change orders, and project closeout documentation.
Working knowledge of estimating, budgeting, forecasting, value engineering, change management, and cost control.
Experience with project scheduling tools and ability to review, maintain, and communicate schedules, milestones, dependencies, and critical constraints.
Ability and flexibility to travel to project locations in the United States and Canada up to 20%–30% as necessary.
Ability to manage multiple concurrent projects and stakeholders while balancing scope, budget, schedule, safety, quality, and business priorities.
General understanding of workplace interiors, building envelope, utilities, structural systems, building controls, site work, and facility infrastructure.
Owner’s-representative mindset and ability to lead through influence, clarify ambiguity, drive decisions, and hold internal and external partners accountable.
Ability to manage multiple projects and stakeholders simultaneously in a high-volume, fast-paced, dynamic environment.
Excellent interpersonal, written, verbal, and facilitation skills, including the ability to translate complex project issues into clear recommendations.
Strong organization, time management, documentation, meeting management, action tracking, and follow-through skills.
Ability to resolve issues, negotiate scope alignment, and drive practical solutions among stakeholders with competing priorities.
Proactive approach to risk management, safety, operational continuity, and continuous improvement.
Results-focused, service-oriented, adaptable, and comfortable working through ambiguity while maintaining discipline around scope, cost, schedule, quality, and safety.
Ability to use Microsoft 365 collaboration tools and emerging AI-enabled productivity tools to improve project communication, reporting, documentation, and team productivity.

Nice To Haves

Experience with Revit, AutoCAD, Bluebeam, Microsoft Project, Planner, or other design, scheduling, reporting, automation, or project management tools.
PMP certification, professional architecture or engineering license, construction management credential, or related professional certification.
Experience with food manufacturing, regulated environments, corporate capital project governance, design-build delivery, general contractor procurement, or consultant management.

Responsibilities

Serve as the owner’s representative and coordinate business stakeholders, site leadership, Workplace Solutions, Procurement, Finance, Legal, Risk Management, Safety/EHS, design partners, contractors, and vendors.
Evaluate project feasibility, site constraints, operational impacts, safety requirements, and execution risks with stakeholders and project partners.
Develop project strategy, scope, programming requirements, preliminary schedules, high-level estimates, and business cases for capital planning and approvals.
Prepare detailed budgets and partner with Finance on capital approval packages, funding requests, forecasts, and executive recommendations.
Partner with Procurement to prepare RFPs, solicit and evaluate bids, compare scope alignment, identify exclusions or gaps, and present award recommendations.
Lead project updates, document decisions and actions, maintain stakeholder alignment, and escalate risks or constraints affecting scope, budget, schedule, safety, or operations.
Evaluate workplace design and construction trends, materials, cost savings, sustainability, standardization, and process improvements, and recommend updates to standards.
Coordinate with in-house teams, design consultants, furniture providers, branding partners, site stakeholders, and vendors to develop plans, workplace requirements, and special-area needs.
Prepare bid analyses, savings logs, value-engineering recommendations, scope clarifications, and commercial comparisons.
Coordinate design-related contracts, purchase orders, change orders, exhibits, schedules of values, allowances, alternates, insurance requirements, and related commercial documentation.
Prepare final budgets and executive submissions for review and approval by the Executive Leadership Team and other governance bodies.
Ensure permits, certificates of insurance, safety documentation, applicable letters of credit, and site-specific compliance requirements are obtained before work begins.
Coordinate scopes of work, specifications, drawings, schedules, and construction deliverables with design partners and contractors.
Identify, document, monitor, and mitigate risks involving scope, schedule, budget, procurement, safety, site requirements, business continuity, and stakeholder alignment.
Maintain construction documents, drawing logs, field records, approved submittals, RFIs, shop drawings, and other project-control records.
Manage project schedules, budgets, cost forecasts, drawing logs, meeting cadence, and progress meetings with stakeholders, site teams, consultants, contractors, and vendors.
Ensure timely review and processing of invoices and applications for payment from general contractors, subcontractors, furniture, flooring, décor, branding, consultants, and vendors.
Write and coordinate construction-related RFPs, contracts, purchase orders, and change orders; record field work, scope changes, cost and schedule impacts, and decisions.
Coordinate contractor safety plans, site access and badging, shutdown windows, utility impacts, site protocols, and operational constraints with site leadership and Safety/EHS teams.
Observe jobsite conditions, identify safety hazards or compliance concerns, and work with relevant parties to resolve them promptly.
Confirm final project costs, reconcile commitments, resolve open financial items, and support accurate closeout reporting.
Obtain, assemble, distribute, and file as-built drawings, design standards books, warranties, operations and maintenance documentation, certificates of occupancy, final lien releases, and other closeout records.
Conduct pre-walks, punch walks, final walks, and turnover reviews with relevant subject matter experts, site stakeholders, vendors, and Workplace Solutions teams.
Transition completed projects to Workplace Solutions Facility Services or local stakeholders, and support move management, change management, lessons learned, and post-occupancy follow-up as needed.