Workplace and Events Manager

Relay • Raleigh, NC

22h • Onsite

About The Position

Relay is seeking a strategic, execution-obsessed Events and Facilities Manager to lead two of the most visible functions on their team: events and facilities. This role will involve setting the vision and owning the outcomes for a wide range of company events, from all-hands meetings and large-scale offsites to company-wide celebrations. Additionally, the manager will ensure the physical space reflects the company culture and scales with growth. The ideal candidate is a strategic leader and connector who thrives on logistics, excels at cross-functional influence, and takes pride in building scalable programs. They should be proactive and decisive, comfortable with both strategic planning and vendor contract negotiation. This position requires being on-site 5 days a week and the ability to travel off-site to support events in the Triangle area.

Requirements

• 5+ years of experience in event management, facilities management, or a closely related function.
• Track record of leading complex, multi-stakeholder programs in a fast-paced corporate environment.
• Demonstrated ability to manage a high volume of concurrent events and projects at varying scales.
• Experience managing vendor relationships and negotiating contracts or pricing.
• Strong budget ownership experience — developing annual budgets, managing spend across multiple programs, identifying efficiencies, and presenting financial summaries to leadership.
• Nimble, tech-savvy approach to project management by leveraging core stack, including Notion, Google Workspace, and AI tools such as Claude and Gemini.
• Proven track record of staying organized in fast-paced environments and a history of quickly mastering new platforms (e.g., Asana, Trello, Canva).
• Strong executive communication skills — keeping senior stakeholders informed, influencing without authority, and navigating ambiguity with clarity and confidence.
• Ability to be on-site 5 days a week for facility needs.
• Ability to travel off-site for events when needed.
• Strategic planner and operator — thinks three steps ahead, builds systems that scale, and knows how to translate vision into flawless execution.
• Resourceful and solutions-oriented.
• A connector who builds genuine relationships across the organization.
• Detail-oriented without losing sight of the bigger picture.
• Energized by variety.
• Team-first mindset.

Responsibilities

• Lead the strategy, planning, and execution of a wide range of company events, including large-scale off-sites and kickoffs (SKO/CKO), seasonal socials, team celebrations, fundraisers, and community engagement events.
• Own the full event lifecycle end-to-end: setting strategy and objectives, concept and agenda development, venue and vendor sourcing, budget ownership, cross-functional coordination, and on-site execution.
• Serve as a strategic partner to senior leadership, business partners, and cross-functional stakeholders, translating business priorities into event strategies that drive connection, culture, and results.
• Manage vendor and partner relationships, including branded merchandise partners, venues, caterers, and activity vendors, ensuring quality, value, and on-brand experiences.
• Build and own a scalable events infrastructure, including playbooks, run-of-show templates, planning checklists, and vendor rosters.
• Establish and own a feedback loop post-events, synthesizing insights, reporting on outcomes, and using data to continuously raise the bar on future experiences.
• Own the overall facilities function, setting standards, overseeing day-to-day operations, directing vendor relationships, and ensuring the physical environment reflects the company culture and enables teams to do their best work.
• Drive space planning strategy, including developing multi-phase office layout plans, managing seating assignments, and leading workspace transitions that keep pace with company growth.
• Own relationships with facilities vendors and building management, handling maintenance requests, supplies, and office operations.
• Own the lease agreements process with building management.
• Proactively identify opportunities to improve the office environment, from traffic flow and team neighborhoods to amenities and signage.
• Own onsite logistics for external visitors, guests, and community programs, ensuring a consistently professional and welcoming experience.
• Serve as the sole point of contact for all catering associated with the onsite vendor, owning the relationship, coordinating logistics, and ensuring seamless execution for every order.
• Manage recurring weekly breakfast and lunch programs, handling menu planning, headcount tracking, scheduling, and any last-minute changes with the vendor.
• Coordinate all event-related catering needs, ensuring food and beverage experiences are on-brand, on-budget, and well-executed.
• Proactively communicate catering details to internal stakeholders and ensure dietary needs, allergies, and preferences are consistently accounted for.
• Track catering spend, review invoices for accuracy, and identify opportunities to optimize cost without compromising the team member experience.
• Build and maintain catering order templates, lead times, and vendor SOPs.
• Responsible for communicating relevant org-wide communications regarding campus updates, emergency notices, and any other pertinent information.
• Lead community engagement efforts, including designing and hosting external programs like high school job shadowing days and driving internal team member participation.
• Partner with the broader People Services team to shape team member engagement strategy, seasonal programs, and culture moments.
• Partner with the Recruiting team to support off-site recruiting events.
• Drive People Services team projects and initiatives, leveraging operational expertise and strategic perspective.

Benefits

• 100% Paid Insurance Health, Dental, Vision, Long/Short Term Disability, and Life Insurance benefits for you and those who depend on you
• Generous Paid Time Off
• 401(K) Savings Plan + Company Match
• Baby Cash Reward + Paid Parental Leave
• Wellness Perks, including a world-class onsite fitness center with instructor-led classes + locker room, as well as endless outdoor amenities, whether tennis, basketball, cycling, or pickleball is your jam
• Free Snacks and Fun Times
• Latest tech, standing desks, and all the accessories and software you need to succeed in your role

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed