Workforce Relations Coordinator

CentraState Healthcare System•Freehold, NJ

21h•$21 - $34

About The Position

CentraState Healthcare System is seeking a Workforce Relations Coordinator to support the Workforce Experience division within Human Resources. The role performs clerical work and high-volume data entry, responds to basic HR-related inquiries, and coordinates activities that support team member engagement and morale. Responsibilities span HRIS and personnel file updates, licensing and work authorization tracking, onboarding and orientation, performance appraisal and recognition systems, education assistance, scholarship administration, employee events, exit interviews, communications, and general HR office support. The coordinator also serves as reception for the HR office at the Medical Center and assists team members with payroll-related direct deposit changes.

Requirements

High school diploma or equivalent.
Excellent demonstrated written and verbal communication skills.
Proficient computer skills, including high-volume data entry.
Experience with Microsoft Excel and Word.
Detail-oriented, resourceful, energetic, and enthusiastic.
Able to work independently, demonstrate critical thinking, take initiative, and promote engagement with team members at all levels.

Nice To Haves

Previous Human Resources experience.

Responsibilities

Verify upcoming team member license and certification expiration dates through primary sources when applicable; request updated renewals when needed, update HRIS, scan documentation to team member files, and notify department heads of unrenewed expirations.
Take direction and assignments from HR management and professionals.
Facilitate new team member System orientation and update its content as needed.
Set up new hires and transfers in the appropriate appraisal and orientation checklist processes accurately and on time.
Answer questions and troubleshoot issues involving the online performance appraisal system.
Assist team members with the CentraStar online recognition program, including sending recognitions and redeeming points.
Support partnerships with local high schools by scheduling guest speakers and career days and escorting students onsite.
Recommend, plan, and coordinate team member events and activities, including service awards, System Week activities, and the holiday party.
Follow up with Security on new or replacement badges as needed.
Ensure required legal postings are current at all System locations.
Use or review HR policies to answer basic questions about policies, benefits, and leaves of absence, and refer team members to the appropriate HR contact when needed.
Coordinate the annual Sons and Daughters Scholarship, confirm eligibility, request scholarship checks from Accounts Payable, and mail checks to team members' home addresses.
Request updated Work Authorizations from affected team members; complete I-9 documentation, update HRIS, and scan documents to team member files.
Support tuition assistance by organizing applications, maintaining spreadsheets, and processing reimbursement payments as instructed.
Scan completed online exit interview forms to team member files and conduct phone exit interviews when required.
Coordinate current HR information and develop the monthly HR Need to Know communication.
Assist HR Business Partners with Safety and Engagement Survey activities, including rounding, taking photos, posting to Viva Engage, and participating in Atlantic Health-sponsored events.
Participate in work groups, task forces, and committees as requested.
Assist with direct deposit changes by checking required documentation and verifying team member identification before submitting requests or changes to payroll.
Answer busy phone lines and provide reception for the HR office at the Medical Center.
Perform other duties as assigned.

Benefits

Medical, dental, vision, and prescription coverage for team members working 30 hours per week or above.
Life and AD&D insurance.
Long-term disability, with options to supplement.
403(b) retirement plan with employer match.
401(a) retirement plan with employer contribution.
PTO.
Tuition reimbursement and tuition assistance.
Well-Being Rewards.
Employee Assistance Program (EAP).
Fertility coverage and Healthy Pregnancy Program.
Flexible spending and commuter accounts.
Pet, home, auto, identity theft, and legal insurance.
Growth opportunities and workforce development initiatives.
Continuing education and onsite training.
Concierge services with work and family benefits.
Work/life balance initiatives and career advancement opportunities.
Competitive and comprehensive Total Rewards package.