Workforce Planning Specialist

FM•Boston, MA

2d•Hybrid

About The Position

This role supports HR Business Partners (HRBPs) and business leaders globally in operational and strategic workforce planning. The Specialist translates business strategies into actionable workforce insights, analyzing demand, supply, location, and skills, and supports planning discussions leading to effective decisions. This role ensures workforce plans are viable by aligning headcount needs with budget, capacity, and technology, collaborating closely with HR, Finance, and business stakeholders. Reporting to the Staff VP, HR Data and Innovation, this position operates under the HR Operations Manager – People Analytics. It involves close collaboration with HRBPs, HR Analytics, Finance, and other business stakeholders.

Requirements

1-3 years in workforce planning, HR analytics, or related roles.
Strong analytical skills and ability to connect data to business needs.
Clear communication and ability to explain insights in plain language.
Effective in cross-functional teamwork and influencing without authority.
Proficient in data analysis to identify trends and assess risks.
Ability to manage multiple priorities and handle sensitive data.
Solutions-oriented, adaptable, and committed to continuous learning.
Bachelor’s degree in Human Resources, Business, Economics, Finance, Analytics, or related field required (a combination of education, experience and skills will be considered in lieu of a degree).

Nice To Haves

Experience with demand and supply analysis and global workforce environments preferred.
Experience with Workday and workforce planning software preferred.
Master’s degree or coursework in workforce planning, analytics, or business strategy is a plus.
Workforce planning certification is a plus.

Responsibilities

Partner with HRBPs and business stakeholders to perform workforce demand and supply analysis using established methods, identifying gaps and surpluses by role, skill, location, and specialty.
Serve as the central coordination point within the HR team to align workforce plans with office space, labor budget, and technology enablement, partnering with Finance, Real Estate/Facilities, and IT.
Perform workforce location planning and assess operational impacts of workforce changes, including growth, reductions, capacity, and location shifts.
Contribute to the development and refinement of a comprehensive workforce planning roadmap and workforce planning processes.
Execute operational and strategic workforce planning, including enterprise planning cycles and delivery of the workforce planning roadmap aligned to business strategy.
Analyze long‑term workforce risks and opportunities, including skills gaps, critical roles, and succession exposure, and translate findings into workforce implications and actions.
Partner with HRBPs, Finance, and stakeholders to drive gap‑closing actions, including hiring, redeployment, reskilling, role redesign, and timing adjustments.
Produce workforce planning outputs, including summaries, dashboards, scenarios, and planning materials.
Apply enterprise workforce planning standards and governance and participate in recurring planning cycles and updates.