Workforce Development Program Coordinator

Community FoodBank of New Jersey•Hillside, NJ

2d•$52,582 - $71,140•Hybrid

About The Position

Join our team and become a part of something bigger – a force for change in the fight against hunger. The Community Foodbank of New Jersey is more than just a food bank – we champion healthier lifestyles and positively impact social and economic change. Together we can create a stronger, more resilient New Jersey for everyone. This position reports directly to the Director of Workforce Development. The ideal candidate is highly organized, detail-oriented, and an effective communicator, with the ability to anticipate needs, prioritize tasks for director-level support to department leadership through comprehensive administrative support to ensure the team operates efficiently and effectively.

Requirements

Minimum of three years of administrative experience, with a strong track record of providing high-quality in-person support
Demonstrated ability to deliver both virtual and on-site administrative support, including coordinating across multiple departments and levels of leadership
Exercises sound judgment with a high level of professionalism, discretion, and confidentiality
Advanced proficiency in Microsoft Office 365, including calendar management, Word, Excel, and Outlook
Strong communication and interpersonal skills, with a proactive, solutions-oriented mindset and keen attention to detail
Highly self-motivated with the ability to manage competing priorities and work independently with minimal supervision
Collaborative team player with the ability to quickly learn and adapt to new systems and processes
Reliable transportation required, with flexibility to travel to various locations as needed

Responsibilities

Manage and maintain detailed academic and program calendars, coordinating classes, orientations, staff meetings, and special events within an adult education setting for the Workforce Development and Community Kitchen teams
Prepare for and participate in key meetings, recording clear and concise notes and tracking action items using Microsoft Office tools (e.g., Teams, Outlook, Email)
Serve as a liaison between instructors, students, administration, and external partners, handling sensitive student information and communicating policies and procedures effectively
Develop, organize, and maintain both digital and physical filing systems for student records, program documentation, and compliance requirements
Track and reconciled program-related expenses using Concur, ensuring accuracy and timely processing
Coordinate the organization and upkeep of classrooms, offices, and supply areas, including inventory management of educational and program materials
Monitor and support internal and external reporting deadlines (i.e. Department of Labor), ensuring timely submission of attendance, performance, and compliance reports
Work independently and collaboratively on ongoing initiatives and special projects to support adult learners and program goals
Lead and support special projects, such as program launches, student engagement events, and process improvements
Perform general administrative and office management duties, including preparing reports, maintaining records, and supporting daily operations to ensure an efficient and adult learner-centered environment.