Word Processor

Fisher & Phillips LLP•Irvine, CA

1d•Hybrid

About The Position

Fisher Phillips is seeking an experienced Word Processor/Legal Administrative Assistant for its Irvine office. This role works in a team-oriented environment and provides legal administrative support to attorneys, paralegals, secretaries, and others. The Word Processor is expected to use sound judgment when handling work and communicating with others, deliver accurate work, and meet deadlines in a fast-paced environment. The position creates, edits, and formats legal and other documents; supports document conversion and cleanup; prepares legal document components; and quality-checks completed work. It also requires effective collaboration, strong customer service, attention to detail, and flexibility to assist where needed. The role is hybrid and full-time. The hourly rate range is $39.00–$46.00; actual base pay depends on relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.

Requirements

College coursework, experience in the legal secretarial field, or an equivalent combination of experience and training in another field.
Proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Professional.
Ability to accomplish tasks quickly and thoroughly with a high degree of accuracy and meet deadlines in a fast-paced environment.
Ability to work as a productive team member and contribute to continuous improvement.
Excellent written, oral, and interpersonal communication skills.
Highly self-motivated, self-directed, and attentive to detail.
Ability to effectively prioritize and execute tasks in a fast-paced environment.
Flexible, willing to assist wherever needed, and maintains a can-do attitude.
Maintains an exceptional customer service attitude and demeanor.

Nice To Haves

Experience with iManage Work (DeskSite) or another comparable document management system.
General knowledge of other software packages and applications, including Adobe Acrobat.

Responsibilities

Create, edit, and format documents using a variety of applications.
Input and revise Microsoft Office documents.
Create master captions and proofs of service for new matters, and responsive shells as needed.
OCR documents and convert, clean, and format documents to and from different file formats.
Create tables of contents and tables of authorities within existing legal documents using appropriate formatting, coding, and related software.
Perform merge applications, macros, and special command functions.
Quality-check all work performed.
Work productively as part of a team and contribute to continuous improvement of the department and its service offerings.
Prioritize and execute tasks in a fast-paced environment, meeting deadlines and maintaining a high degree of accuracy.
Provide exceptional customer service and pitch in wherever needed.