Word Processing Assistant 5-E7

State of Michigan•Jackson, MI

About The Position

Provide word processing assistance to the Record Office and facility as needed. Maintain active and inactive facility storage files and complete file documents. Order supplies for the Record Office and maintain its monthly statistics and reports. Process visitor applications and operating procedures, prepare meeting minutes, take calls from staff and the public, and provide backup for the Mail Room as needed. Use Microsoft Word, Excel, OMNI (Offender Management Network Information), COMS, and OMS to complete computer tasks. The position requires an educational level typically acquired through completion of high school. For the Word Processing Assistant E7 level, two years of administrative support experience are required, including one year equivalent to a 6-level administrative support classification. Computer use to prepare correspondence, reports, or charts, or to enter, retrieve, or update information must be an essential part of the work. Applicants must apply online through NEOGOV, attach a resume with specific experience, employment dates, and hours worked per week, and provide at least three professional references with contact information. Official transcripts are required if education is being submitted for consideration. New hires and certain returning employees must complete Non-Custody New Employee Training, which includes in-person and online training; overnight travel may be required for the in-person training.

Requirements

High school completion or an equivalent educational level typically acquired through completion of high school.
For the Word Processing Assistant E7 level: two years of administrative support experience, including one year equivalent to a 6-level administrative support classification.
For E7, administrative support experience must include computer use to prepare correspondence, reports, or charts, or to enter, retrieve, or update information, as an essential part of the work.
Submit an online application through NEOGOV and attach a resume identifying specific experience, employment dates by month and year, and hours worked per week.
Provide at least three professional references and their contact information, including phone number, address, email address, and fax number.
Current MDOC employees must include their current supervisor as one of the three professional references.
Applicants with a misdemeanor or felony conviction are ineligible for MDOC employment until satisfactory completion of any sentence, including parole or probation.

Responsibilities

Provide word processing assistance to the Record Office and facility as needed.
Maintain active and inactive facility storage files and complete file documents.
Order supplies for the Record Office.
Maintain the Record Office's monthly statistics and reports.
Process visitor applications and operating procedures.
Prepare meeting minutes.
Take calls from staff and the public.
Provide backup for the Mail Room as needed.
Use Microsoft Word, Excel, OMNI, COMS, and OMS to complete computer tasks.