Word Processing Assistant-E (5-E7)

State of Michigan•Kalamazoo, MI

1d•Hybrid

About The Position

The Michigan Department of Corrections is hiring a Word Processing Assistant to provide word processing services and general office support to professional Field Operations Administration (FOA) staff. Duties include operating computer equipment, production typing, entering data and statistical information into computerized databases, distributing reports, and organizing files. The position also maintains effective office procedures relating to clients and the public when professional staff are absent. The position may be hybrid for up to 50% of the pay period. The selected candidate is expected to train in the office; the training period varies according to departmental needs. New hires and returning MDOC employees who have been away for more than two years must complete 40 or 80 hours of initial in-person Non-Custody New Employee Training, depending on offender contact and job classification, as well as additional online training. Employment in the state classified service requires adherence to high ethical standards and reporting possible conflicts of interest. Certain positions may require a criminal history background check. Applicants must submit their applications through NEOGOV with all required documents attached. Applicants attaching transcripts must submit official college transcripts showing the degree earned and conferral or graduation date.

Requirements

Educational level typically acquired through completion of high school.
Ability to type at a rate of 40 net words per minute.
Ability to compose routine correspondence and compile reports.
Ability to use business software to create letters, memoranda, presentations, charts, graphs, databases, and spreadsheets.
Ability to proofread for accuracy, completeness, grammar, and format.
Ability to collect, alphabetize, code, numerically rank, file, sort, and batch documents.
Ability to perform mathematical calculations.
Ability to select and compile data for correspondence and reports.
Word Processing Assistant E7 requires two years of administrative support experience, including one year equivalent to a 6-level administrative support classification, with personal computer use to prepare correspondence, reports, or charts, or to enter, retrieve, or update information as an essential part of the work.
New hires and returning MDOC employees who have been away from the department for more than two years must complete required Non-Custody New Employee Training and additional online training.
Employees must meet state classified service ethical standards and report possible conflicts of interest.
Applications must be submitted through NEOGOV with all required documents attached.

Responsibilities

Provide word processing services and general office support to professional FOA staff.
Operate computer equipment and perform production typing.
Enter data and statistical information into computerized databases.
Distribute reports and organize files.
Maintain effective office procedures relating to clients and the public when professional staff are absent.
Compose routine correspondence and compile reports.
Create letters, memoranda, presentations, charts, graphs, databases, and spreadsheets using business software.
Proofread for accuracy, completeness, grammar, and format.
Collect, alphabetize, code, numerically rank, file, sort, and batch documents.
Perform mathematical calculations.
Select and compile data for correspondence and reports.