Word/Data Processing Clerk II - Charge Disclosure Unit Clerk

City of Edmonton•Edmonton, AB

4d•CA$52,563 - CA$65,263•Onsite

About The Position

The Edmonton Police Service (EPS) is seeking two (2) highly organized and detail-oriented Charge Disclosure Unit Clerks to join our Disclosure Unit. In this critical role, you will be responsible for the accurate, timely preparation, and electronic distribution of charge reports and supporting materials to the Crown Prosecutor’s Office. Your efforts will ensure the integrity, confidentiality, and authenticity of all court disclosure processes, contributing to the effectiveness of Edmonton’s justice system.

Requirements

Completion of the twelfth (12th) school grade including business subjects related to word and information processing or completion of an appropriate certificate program from an approved business school/college, supplemented by training in basic microcomputer applications and a minimum of two (2) years’ diversified word and information processing experience OR Completion of the twelfth (12th) school grade including business subjects related to data entry or completion of an appropriate certificate program from an approved business school/college and a minimum of two (2) years’ diversified data entry experience including general office procedures.
Strong organizational, interpersonal, time management and multitasking skills.
Proven technical ability working with various computer software programs and databases.
Proficiency in Microsoft Office Suite and the ability to quickly learn EPS-specific systems and software.
High degree of efficiency, thoroughness, and the ability to adapt to changing work priorities to meet disclosure requirements.
Demonstrated self-initiative and the ability to work with minimal supervision.
Strong attention to detail with the ability to prioritize a high-volume workload in a demanding fast paced environment.
Mature individual with the ability to adapt to change and work in a multidisciplinary team setting.
Enhanced Security Clearance will be required.

Nice To Haves

Previous administrative experience, ideally in legal, law enforcement, or government setting is an asset.
Post-secondary education in a related field is an asset.
Knowledge of disclosure practices, the Criminal Code, legal terminology, or court procedures would be an asset.
Experience with JOIN, CPIC, GlobalScape, NICHEUA are an asset.

Responsibilities

Reviewing, preparing, and disseminating disclosure packages (including charge reports and supplementary materials) in compliance with legal and procedural standards to the Provincial, Federal, and Specialized Crowns.
Preparing Criminal Record Checks for all Crown Prosecution Offices.
Ensuring all disclosed information is accurate, complete, and adheres to relevant confidentiality requirements.
Maintaining detailed records of disclosure activities to support accountability and compliance.
Collaborating with EPS personnel, Crown Prosecutors, and other stakeholders to address disclosure related inquiries and requests.
Safeguarding the integrity and confidentiality of sensitive information throughout all stages of the disclosure process.
Adhering to strict deadlines and prioritize tasks effectively in a fast-paced environment.
Searching, editing, and updating various databases.
Itemizing, cataloguing, and creating inventory sheets for court and police documents.
Sorting and filling the incoming branch documents along with charge reports from various police divisions.
Cross training with other clerk positions to ensure the workflow is managed efficiently as required.
Capacity to deal with potential graphic or disturbing written and photographic content.
Ability to demonstrate excellent communication and display professionalism, sound judgement, and sensitivity when dealing with confidential information.
Other general office duties as required, including telephone inquiries and mail distribution.