Word/Data Processing Clerk II - Records Management Clerk
About The Position
The Edmonton Police Service requires three self-motivated and energetic Records Management Clerks in the Digital Information Management Unit. Responsibilities of this position include reviewing, sorting, and preparing documents for digitization, general file maintenance, and data entry for tracking imaged documents. The role involves converting paper documents to electronic images using Kodak imaging software, including batch capture, quality control, and verification. Additionally, the clerk will use custom software to upload and link digitized and born-digital documents to the Records Management System (RMS), maintain workflow to meet requirements, manage multiple priorities, and perform administrative functions to support the records management program.
Requirements
- Completion of the twelfth (12th) school grade including business subjects related to word and information processing or completion of an appropriate certificate program from an approved business school/college, supplemented by training in basic microcomputer applications and a minimum of two (2) years’ diversified word and information processing experience OR Completion of the twelfth (12th) school grade including business subjects related to data entry or completion of an appropriate certificate program from an approved business school/college and a minimum of two (2) years’ diversified data entry experience including general office procedures.
- Able to meet the physical demands of the position, including lifting and moving boxes weighing up to twenty (20) kilograms.
- Able to process a high volume of work efficiently and accurately under the pressure of a fast-paced work environment.
- Capacity to deal with graphic and disturbing written and photographic content.
- Proven verbal and written communication skills and interpersonal skills.
- Able to work independently, to exercise sound judgment, and to maintain effective working relationships.
- Strong computer and MS Office skills.
Nice To Haves
- Scanning/imaging and micrographics experience an asset.
- Experience in a police or records environment would be considered an asset.
- Knowledge of police applications including CAD, CPIC, JOIN, and Niche would be considered an asset.
Responsibilities
- Review, sort and prepare documents for digitization.
- General file maintenance.
- Data entry for tracking imaged documents.
- Conversion of paper documents to electronic images using Kodak imaging software, including batch capture, quality control and verification of documents to protect the integrity and authenticity of records.
- Using custom software to upload and link digitized and born-digital documents to proper occurrences in the Records Management System (RMS).
- Maintain appropriate workflow to meet the Edmonton Police Service’s requirements.
- Managing multiple priorities and requests, ensuring they are fulfilled within the required timeframe.
- Performing administrative functions and related duties to support EPS’ records management program.
- Performing other related duties as required.
Benefits
- The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
