Weekend & MMEs Coordinator

Gateway Church•Southlake, TX

About The Position

The Weekend & MMEs Coordinator keeps the department’s administrative processes, systems, and Serve Team logistics moving for weekend services and Major Ministry Events (MMEs). Working from the Manager’s overall plan and with the Specialist on in-person training needs, the Coordinator helps ensure people have accurate information and that event details are carried through to completion. The role coordinates registrations, calendars, rooms, requests, purchasing paperwork, volunteer recruiting and scheduling, campus information, and event records. The Coordinator serves as an accessible point of contact for campuses and departments regarding weekend and MME logistics, deadlines, and information. The role supports event setup, on-site logistics, and teardown, and requires attendance and service at churchwide events and weekend services as the ministry calendar and assigned responsibilities require. As a member of the Gateway Church team, the position is expected to support, recruit, and develop Serve Team members and serve alongside the broader team as ministry and organizational needs arise. Other duties may be assigned. Employment requires the employee to be or become a member of Gateway Church. Gateway Church states that it does not discriminate in employment opportunities or practices on the basis of protected characteristics as applicable to churches, but does discriminate on the basis of religion.

Requirements

High school diploma or equivalent.
Two or more years of administrative, event, or coordination experience.
Clear passion for Jesus and a strong biblical foundation.
Strong organizational skills and ability to manage many details and competing priorities.
Detail-oriented, with dependable follow-through on registrations, requests, records, and paperwork.
Strong written and verbal communication skills, including clear communication with volunteers and campus teams.
Ability to recruit, coordinate, and encourage Serve Team members across multiple campuses.
Ability to build positive working relationships across departments and follow requests to completion.
Comfort learning and improving event, registration, and volunteer workflows in Rock RMS and other systems.
Flexible and solution-oriented when schedules and plans change, with good judgment about priorities and capacity.
Strong time-management skills under a weekend- and event-driven rhythm.
Proficiency in Microsoft Office and ability to learn and function within new software and systems.
Must be a member or become a member of Gateway Church upon employment.
Able to sit or stand for extended periods, occasionally kneel or crouch, frequently lift or move up to 10 pounds, occasionally lift or move up to 25 pounds, and stand and walk for extended periods during events.
Able to lift and move up to 40 pounds.
Able to work weekends, evenings, and extended event days.

Nice To Haves

Bachelor’s degree.
Prior experience in a church, nonprofit, or event environment.

Responsibilities

Coordinate logistical and administrative details for weekend services and Major Ministry Events in support of the overall event plan.
Maintain the department event calendar, room reservations, resource requests, and key logistical deadlines.
Coordinate event registrations, including setup, reporting, attendee communication, and support for campus needs.
Handle purchase requisitions, check requests, expense reports, and invoices within approved processes and thresholds.
Prepare, update, and distribute event documents, approved run sheets, signage requests, and printed materials.
Recruit and coordinate Serve Team members across campuses for assigned events; manage scheduling, volunteer communication, records, and follow-through in partnership with the Manager and Specialist.
Work with the Specialist to prepare volunteers for training and event-day assignments, and support retention and appreciation efforts.
Submit and track requests to Property Management, Live Production, Communications, Food and Beverage, Safety Services, and other partner departments, following up on requirements and timelines established in the event plan.
Maintain event records, attendance and registration data, Serve Team information, and post-event documentation.
Help improve the use of Rock RMS for event planning, registration, and Serve Team processes in partnership with the teams responsible for the system.
Order and maintain event supplies and materials.
Serve as an accessible point of contact for campuses and departments on weekend and MME logistics, deadlines, and information.
Support event setup, on-site logistics, and teardown.
Attend and serve at churchwide events and weekend services as required by the ministry calendar and assigned responsibilities.
Support, recruit, and develop Serve Team members and serve alongside the broader team as ministry and organizational needs arise.
Perform other duties as assigned.