weekend staffing coordinator

PACS

About The Position

The Staffing Coordinator ensures adequate and appropriate staffing of the facility nursing department based on resident needs, budget, census, and direction from facility administration. The role coordinates schedules, attendance records, new-hire preparation and orientation, staffing communications, and related administrative functions. The position also supports nursing department committees and personnel processes, maintains confidentiality and information security, and reports staffing, safety, and compliance concerns to appropriate supervisors.

Requirements

High school education or equivalent.
Ability to read, write, speak, and understand English, including reading technical procedures.
Ability to deal tactfully with personnel, residents, family members, visitors, government agencies and personnel, and the general public.
Ability to apply fractions, percentages, ratios, and proportions to practical situations.
Ability to contribute to teamwork and work harmoniously with others.
Ability to make independent decisions when circumstances warrant.
Patience, tact, a cheerful disposition, enthusiasm, and willingness to handle difficult residents.
Willingness to seek out new methods and principles and incorporate them into existing nursing practices.
Ability to relate information concerning a resident’s condition and not pose a direct threat to the health and safety of others.
Ability to move intermittently throughout the workday and cope with the mental and emotional stress of the position.
Ability to see and hear, or use prosthetics that enable these senses to function adequately.
Ability to function independently and demonstrate flexibility, personal integrity, and effective working relationships.
Must meet facility general health requirements, including a medical and physical examination.
Ability to work with ill, disabled, elderly, emotionally upset, and sometimes hostile people.
Ability to push, pull, move, and/or lift at least 25 pounds to a height of at least 5 feet and carry or move that weight at least 50 feet.
May need to assist with resident evacuation during emergencies.

Responsibilities

Maintain current resident-care employee phone numbers and provide updated department-manager phone numbers to the business office.
Maintain daily tardiness and absenteeism calendars and report excessive tardiness or absenteeism to the Director of Nursing Services (DNS) according to facility policy.
Coordinate scheduling for employees on modified work duty with the Human Resource Director and DNS, observing work restrictions and facility policy.
Complete nursing department employee records for hiring, job reclassification, and discharge; assist employees with scheduling-related forms.
Prepare monthly nursing schedules, coordinate requests to maintain appropriate unit coverage, complete and post work sheets and time schedules, and coordinate variances with the DNS.
Assist with designated reports and other staffing-related administrative duties; answer employee calls and prepare correspondence as needed.
Answer applicant calls about available positions and coordinate interviews as appropriate.
Ensure newly hired nursing staff have time cards and schedules before orientation, and assist with obtaining information needed for daily posting requirements.
Consult with nursing staff and supervisors about staffing needs and service improvements; provide written or oral reports and recommendations to the DNS.
Maintain effective working relationships across departments, promptly carry out administrative functions, and assist in standardizing work methods.
Review scheduling and staffing complaints or grievances and report findings to the DNS.
Attend facility committee meetings as required, compile requested records and labor reports, and implement committee recommendations as instructed.
Assist with interviewing CNAs when requested and with attendance and tardiness records used for performance appraisals.
Verify new hires’ licenses or certifications and standing with state-approved agencies before orientation; help maintain nursing staff certification and license records.
Maintain confidentiality of employee information and resident protected health information; protect access credentials, report suspected disclosures or unauthorized system access, report suspected fraud, and ensure unattended computer workstations are secured.
Provide new nursing personnel with orientation schedules, assign orientation staff, communicate schedules to unit managers and participating staff, and assist with orientation and in-service education records.
Attend in-service training programs as scheduled.
Report hazardous conditions and defective equipment promptly, follow safety procedures when operating office equipment, and ensure supervisory supplies are replenished and work areas are clean and orderly.
Report suspected or known fraud involving false billings, cost reports, kickbacks, or similar matters.
Carry out delegated administrative authority and accountability for assigned duties.
Perform other related duties as needed to meet facility needs.