WebCollege Office Assistant (Part-Time Letter of Appointment)

Nevada System of Higher Education

6d • $20 - $21 • Onsite

About The Position

TMCC’s WebCollege is seeking a detail-oriented, people-friendly Office Assistant to join our team. Under the Director's direction, you'll help keep the department running smoothly — supporting students, faculty, and staff while managing day-to-day operations, including purchasing, budget tracking, software licensing, and general office coordination. If you're organized, dependable, and enjoy working in a collaborative academic environment, we'd love to hear from you.

Requirements

• High school diploma or equivalent
• 2 years of administrative, clerical, or office support experience
• Proficiency with Microsoft Office and Google Workspace
• Strong written and verbal communication skills
• Excellent organizational skills, accuracy, and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Demonstrated customer service skills and professionalism
• Ability to work both independently and as part of a team
• Knowledge of general office administration and business procedures
• Proficiency in Microsoft Office, particularly Excel, and Google Workspace
• Ability to interpret and follow administrative policies and procedures
• Ability to communicate effectively with a diverse range of stakeholders, including faculty, staff, students, and vendors
• Ability to establish priorities, meet deadlines, and adapt to changing needs
• Ability to sit, stand, and walk for extended periods
• Frequent use of computers and office equipment
• Ability to lift and carry up to 25 pounds
• Candidates must be eligible to work in the United States at the time they begin employment.

Nice To Haves

• Experience with Workday or other enterprise software
• Familiarity with Canvas or other learning management systems
• Experience with purchasing or procurement processes
• Experience in budgets and financial tracking spreadsheets
• Bilingual in English and Spanish

Responsibilities

• Provide administrative support to the Director and WebCollege staff, including scheduling meetings, preparing agendas, recording minutes, and coordinating logistics
• Serve as a point of contact for departmental inquiries via phone, email, and in person
• Coordinate daily office operations and help develop and maintain procedures that support efficient workflow
• Develop and maintain spreadsheets, databases, and tracking systems for departmental operations and reporting
• Coordinate purchasing activities, including preparing requisitions, processing invoices, reconciling receipts, and maintaining records in compliance with college purchasing procedures
• Monitor departmental budgets and maintain expenditure tracking reports
• Manage software subscriptions, licensing agreements, and maintenance contracts; coordinate with vendors on renewals, quotes, and billing issues; and proactively notify leadership of upcoming deadlines
• Assist with planning faculty professional development workshops, training sessions, and special events
• Maintain confidentiality of sensitive information and handle departmental records with sound judgment
• Perform other duties as assigned

Benefits

• Paid Orientation
• Paid professional development training
• Tuition reimbursement through Grant-in-Aid
• Longevity payments based on years of service
• Comprehensive and competitive benefits package (for those meeting specific workload requirements)

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED