Office Assistant (Part-time)

Macomb County Government

1d•$19 - $25•Onsite

About The Position

This part-time Office Assistant position is located at Macomb Community Action's South Action Center in Warren. The role is scheduled for up to 29 hours per week, with a strong preference for either four longer days or five shorter days worked during regular business hours of Monday through Friday, 9:00 a.m. to 4:00 p.m. Key responsibilities include answering a high volume of incoming phone calls, managing front desk duties for walk-in clientele, creating applications for assistance, and gathering required documents. This position supports the daily operations of the Action Center and requires strong customer service skills, attention to detail, and the ability to manage multiple tasks in a busy environment. Performs routine to moderately difficult clerical duties according to established policies and procedures.

Requirements

High School diploma or GED equivalent
Possession of a valid Michigan driver’s license and operable, insured automobile for authorized travel

Nice To Haves

Previous clerical work experience
Effectively speak, write and understand a language other than English is preferred

Responsibilities

Performs clerical duties according to established policies and procedures.
Records or posts information in journals, files and/or other departmental records.
Verifies the accuracy of information and prepares forms, records, requests for funds and other documents.
Types and/or prepares vouchers, forms, memos, letters, records and other correspondence according to established policies and procedures.
Performs calculations and compiles information for and prepares various documents and reports.
Opens, sorts, tallies and records payments and other documents received.
Enters information on records and forms.
Compiles and maintains departmental files.
Distributes notices, forms and other documents.
Makes duplicate copies of reports and/or information and routes to proper persons, departments and/or files.
Receives incoming telephone calls and e-mails; provides assistance by answering questions and inquiries appropriate to skill level; relays messages to appropriate individuals or departments.
Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines.
Performs related duties as assigned.
Operates an automobile to perform assigned job functions.