Warehouse Operations Supervisor - Admin

ASM Global•Los Angeles, CA

About The Position

The Part-Time Operations Supervisor / Administrative Assistant provides administrative and operational support to the Warehouse teams. This role is responsible for assisting with day-to-day office functions, coordinating communication, organizing documentation, and supporting event-based operational needs. This individual will serve as a key resource to ensure efficient workflow and organization.

Requirements

Strong organizational and administrative skills
Ability to manage multiple priorities in a fast-paced environment
Proficiency with Microsoft Office
Strong attention to detail and follow-through
Excellent communication skills
Ability to work independently and support multiple team members
Familiarity with Food Handling and related state and federal regulations required
Strong customer service orientation
Bilingual – English and Spanish

Nice To Haves

Previous administrative or operations support experience preferred
Excellent verbal, written and interpersonal skills essential
Excellent organizational, planning, and communication skills

Responsibilities

Provide ABI support as needed (Payroll)
Oversee daily warehouse operations, ensuring all processes run efficiently and on schedule
Maintain accurate inventory records through regular cycle counts and system updates
Supervise receiving of deliveries, verifying quantities, quality, and compliance with purchase orders
Enforce health, safety, and sanitation standards in compliance with food safety regulations
Investigate inventory discrepancies, shrinkage, and damages, and implement corrective actions
Collaborate with purchasing teams to maintain optimal stock levels and avoid shortages or overstock
Monitor vendor performance, delivery timelines, and product quality
Supervise the control of inventory of alcoholic beverages with strict accountability
Ensure proper handling and documentation of returns, transfers, and waste
Control access to high-value inventory and implement loss prevention measures
Lead, train, and schedule warehouse staff, ensuring productivity and accountability
Coordinate scheduling for warehouse
Assist with payroll tracking and related administrative tasks
Support event day check-in processes
Collect and process invoices for submission and tracking
Take notes during maintenance calls and assist with structuring follow-up actions
Scan receipts and upload documentation to the shared drive
Create signage and laminate materials for operational needs
Assist in building and organizing a maintenance request system
Organize and track incoming maintenance work orders
Support Yellow Dog Inventory items during ongoing implementation
Provide general administrative support for warehouse and maintenance teams
Assist with additional operational needs as assigned
Follow and encourage your team to follow all safety policies and procedures, including but not limited to looking for and reporting any unsafe work conditions, and complete company-wide safety training and any additional job specific safety training.
Report all safety incidents (injuries and illnesses) into the company’s risk management system (Origami Risk) on the same day that the safety incident has been reported to you.