Warehouse Operations Administrative Assistant

BreakthroughFuel•Portland, OR

2d•Onsite

About The Position

U.S. AutoForce, a division of U.S. Venture, Inc., is an industry leader in the distribution of tires, undercar parts, and lubricants. The Operations Administrative Assistant and inventory control coordinator performs varied duties such as cash handling, facility filing, personnel onboarding, and supports the operation directed by management. This position requires the ability to follow procedures with minimal direction and work independently, utilizing professional judgment and interpersonal skills. A key responsibility includes working with inventory control for tire stock, which involves lifting and moving tires weighing 30-80 pounds and working on a lift system up to 25 feet high. Strong attention to detail with numbers and excellent organizational skills are essential. The schedule is Monday-Friday 8am-4:30pm with rotating Saturdays, and schedules may change based on business needs, potentially requiring overtime.

Requirements

A high school graduate plus 1 year administrative/office experience
Excellent organizational skills and attention to detail
Data Entry and proficient in Microsoft Office Suite
Ability to use office equipment including, but not limited to: copiers, scanners, computers, projector, etc.
Above average written and verbal communication skills
Ability to follow instructions and safe operating procedures
Basic math knowledge
Demonstrated ability to provide quality customer service
Ability to maintain confidentiality
Ability to work overtime as needed
Successfully pass a pre-employment drug test (do not test for THC / marijuana)
Must be able to lift and move tires that weigh 30-80 pounds
Must be able to work on a lift with our tire racking system that goes up to 25' high

Responsibilities

Perform varied duties such as screening mail, maintaining COD files and records
Utilize a computer to generate general correspondence, reports, and spreadsheets
Assist with new hire onboarding
Assist with team member's system logins
Verify Driver collection bags
May assist with covering dispatch and will call, including breaks and lunches
Daily deposits, collect past due accounts, and assist with clearing COD’s (Cash on Delivery)
Maintain office and cleaning supplies
Willingness to provide moderate housekeeping of office and breakroom
May assist with planning company activities, i.e. – wellness fairs, job fairs, facility events
May run errands and make daily bank runs for deposits
May assist with inventory and ECOMM needs
Adheres to all company policies, procedures, and business ethics codes
May need to travel occasionally to other site locations for training and observation