Administrative Assistant- Warehouse

Ingram Micro•Plainfield, IN

2d•Onsite

About The Position

Ingram Micro is one of the world's largest technology distributors, supporting top vendors, resellers, and enterprises across the globe. We are looking for a detail-oriented and proactive Administrative Assistant to provide essential support to department leaders, managers, and cross-functional teams.

Requirements

High school diploma or equivalent required; associate's or bachelor's degree preferred.
3+ years of general administrative experience, or 2+ years of functional experience in an administrative support role.
Proficiency in Microsoft Office 365, Word, Excel, PowerPoint, and Outlook with the ability to create polished documents and presentations.
Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
Excellent written and verbal communication skills; professional and confident in interactions at all levels of the organization.
Demonstrated ability to handle confidential information with discretion and sound judgment.
Self-starter who works effectively under moderate supervision and knows when to seek guidance on new or complex assignments.
Comfortable with semi-routine work while recognizing when situations require flexibility or deviation from standard procedures.

Responsibilities

Manage calendars, schedule appointments, and coordinate meetings, conference calls, and departmental events.
Arrange domestic and international travel, including itineraries, accommodation, and expense report processing.
Prepare, edit, and format documents, spreadsheets, presentations, and reports with accuracy and attention to detail.
Draft and manage correspondence, meeting minutes, and internal communications on behalf of department leaders.
Answer, screen, and transfer phone calls; serve as a professional point of contact for internal and external parties.
Coordinate activities and communications between departments and outside partners, handling sensitive information with discretion.
Maintain knowledge of business unit policies and procedures to ensure compliance and consistency in administrative support.
Support ad hoc projects and provide general administrative assistance as needed across the team.