Warehouse Operations Administrative Assistant

BreakthroughFuel•Portland, OR

2d•Onsite

About The Position

U.S. AutoForce, a division of U.S. Venture, Inc., brings together over 100 years of experience as an industry leader in the distribution of tires, undercar parts, and lubricants to independent tire retailers, auto repair shops, and automotive dealerships. The Operations Administrative Assistant performs varied duties such as cash handling, facility filing, personnel onboarding, and supports the operation directed by management. This role requires the ability to follow procedures with minimal direction and work independently, utilizing professional judgment and interpersonal skills. The schedule for this position is part-time, approximately 20-25 hours per week, with flexible hours between 8 am and 4 pm, Monday through Friday, and rotating Saturdays.

Requirements

A high school graduate plus 1 year administrative/office experience
Excellent organizational skills and attention to detail
Data Entry and proficient in Microsoft Office Suite
Ability to use office equipment including, but not limited to: copiers, scanners, computers, projector, etc.
Above average written and verbal communication skills
Ability to follow instructions and safe operating procedures
Basic math knowledge
Demonstrated ability to provide quality customer service
Ability to maintain confidentiality
Ability to work overtime as needed
Successfully pass a pre-employment drug test (do not test for THC / marijuana)
Must be currently authorized to work in the United States on a full-time basis and must not require U.S. Venture’s sponsorship to continue to work legally in the United States.

Responsibilities

Perform varied duties such as screening mail, maintaining COD files and records
Utilize a computer to generate general correspondence, reports, and spreadsheets
Assist with new hire onboarding
Assist with team member's system logins
Verify Driver collection bags
May assist with covering dispatch and will call, including breaks and lunches
Process daily deposits, collect past due accounts, and assist with clearing COD’s (Cash on Delivery)
Maintain office and cleaning supplies
Provide moderate housekeeping of office and breakroom
May assist with planning company activities, such as wellness fairs, job fairs, and facility events
May run errands and make daily bank runs for deposits
May assist with inventory and ECOMM needs
Adhere to all company policies, procedures, and business ethics codes
May need to travel occasionally to other site locations for training and observation