Warehouse Inventory Specialist

Automated Dairy•Nampa, ID

About The Position

The Warehouse Inventory Specialist supports the business by managing daily purchasing activities, maintaining inventory control, resolving inventory issues, and ensuring accurate inventory records across the warehouse, customer locations, and inventory software. The role orders items based on inventory requests, oversees incoming and outgoing products, receives and counts freight, manages transfers between satellite locations, and maintains accurate records using inventory management software. The specialist manages purchase orders and open orders, confirms pricing and shipping dates, follows up with suppliers, and helps ensure essential items remain in stock. The role also supports vendor selection and issue resolution, inventory audits, research into overages and shortages, deliveries, purchasing paperwork, and proactive service to internal customers. Additional work includes coordinating with Accounts Payable and location parts personnel, addressing invoice and shipping issues, finding alternative vendors, and completing other duties as assigned. The position requires the ability to lift up to 100 pounds to place incoming products on shelves and to sit for extended periods. The schedule is an 8-hour shift, Monday through Friday. The stated salary is $17–$21, depending on experience.

Requirements

Ability to read, write, and communicate effectively to complete required documents, answer vendor questions, and provide management support.
Exceptional communication and customer service skills.
Sense of urgency, organizational skills, and ability to function well in a team environment.
Ability to represent the company dependably and professionally.
Ability to work independently with little supervision.
Positive attitude and willingness to learn and grow.
High school diploma, GED, or an employment history demonstrating the skills needed for the job.
Prior experience with accounting software and strong proficiency in Microsoft Excel and other Microsoft products.
Ability to consistently lift up to 100 pounds to shelf incoming products.
Ability to sit for long periods of time.
Must pass a physical agility test, background check, and drug test.

Nice To Haves

2–3 years of order and inventory experience.
One year of inventory control experience.
Experience with Microsoft Dynamics BC.

Responsibilities

Manage daily purchasing activities and order items based on inventory requests.
Confirm orders, pricing, and shipping dates; enter order points for locations; and build part numbers.
Work with locations, service technicians, and installation teams to locate parts and part numbers.
Maintain accurate records of incoming and outgoing products using inventory software.
Count and receive incoming freight accurately using inventory software.
Coordinate product transfers, receipts, and billing with satellite locations.
Interview potential vendors and select those that best meet organizational needs.
Place restock orders and help ensure essential inventory items remain available.
Keep up with industry trends and update inventory as needed.
Ensure purchase orders, pricing, compliance, inventory utilization, and reporting are handled efficiently.
Manage open orders and follow up with suppliers to establish delivery timelines.
Perform inventory audits and research inventory overages and shortages.
Manage deliveries and use software to accurately reflect inventory.
Prepare paperwork needed to acquire materials and services.
Provide proactive customer service support to internal customers.
Work with the Accounts Payable department on invoice issues.
Resolve vendor issues involving incorrect pricing, incorrect parts, or quantities; coordinate with vendors on pricing, discounts, and product offerings.
Review older purchase orders, check back orders, and update shipping dates.
Work with location parts personnel on unreceived purchase orders, shipping issues, and part issues.
Locate alternative vendors for parts in short supply.
Complete cleanups, audits, and other duties as assigned or necessary.
Identify improvement opportunities and offer suggestions to improve company efficiency, productivity, and profitability.
Stay current on trends and changes in areas of responsibility through training, events, and other information sources.