Warehouse Coordinator NonExempt

Refresco Careers•Tampa, FL

About The Position

The Warehouse Coordinator supports shipping, receiving, inventory, and yard operations at a fast-paced beverage production plant. The role coordinates carrier check-in and dispatch, dock assignments and trailer movements, load scheduling, raw-material deliveries, and product transport between warehouses. It maintains shipment and inventory records, prepares shipping and customs paperwork, processes transactions in SAP, and coordinates with carriers, Customer Service, production, Inventory Control, and other departments. The coordinator also helps ensure food safety, product quality, workplace safety, and an orderly warehouse environment. The stated regular schedule is Monday through Friday, 7:00 AM to 3:30 PM. Weekends, afternoons, evenings, overnight shifts, holidays, and overtime may be required as needed. The position is based in a fast-paced production plant with high truck volume, moving equipment, noise requiring hearing protection, and temperatures that may be very hot or relatively cold. The role involves pronounced deadline and production pressure. No travel is anticipated.

Requirements

High school certification or equivalent GED.
At least 2 years of warehouse shipping and receiving experience.
Proficiency with a Warehouse Management System and Microsoft Office applications, including Excel, Word, and Outlook.
Computer skills navigating the internet and customer portals.
Knowledge of HAZMAT material shipping requirements.
Knowledge of Department of Transportation specifications for loads, loading patterns, and overweight loads.
Valid forklift certification from a Refresco-approved trainer.
Ability to multitask.
Clear and effective communication skills.
Ability to perform basic mathematical calculations and unit conversions.
Ability to collaborate within a team environment.
Problem-solving skills to identify and resolve operational issues.
Attention to detail and accuracy in handling materials and recording information.
Adaptability to changing work demands and schedules.
Time-management skills and ability to prioritize tasks to meet production deadlines.
Participation in safety audits and inspections.
Ability to meet the physical demands of the role, including lifting 50 pounds, carrying and lifting, walking, operating a forklift, and climbing stairs or ladders or balancing.

Nice To Haves

Associate degree or higher.
Experience in Inventory Control or Customer Service.
Food or beverage manufacturing experience.
Proficiency with SAP Supply Chain Dynamic Menu, Dock Scheduling, PGI Reporting, and Receiving functions.

Responsibilities

Follow health and safety policies, Good Manufacturing Practices, food-quality and food-safety standards, and required personal protective equipment rules.
Check in carrier drivers, assign dock doors, dispatch and coordinate yard trailer movements, and release drivers after loading or unloading.
Maintain accurate loaded-trailer records through yard checks and daily status updates, and complete related paperwork such as trailer sheets.
Ensure scheduled loads are released for loading and verify carrier appointment availability; reschedule appointments when carriers do not arrive.
Perform shipping and receiving administrative work, including filing, reports, and clerical tasks.
Coordinate production raw-material deliveries and verify deliveries against packing lists and certificates of analysis.
Coordinate with Customer Service to ensure sufficient product is available for required ship dates.
Verify raw materials, concentrates, ingredients, packaging materials, and pallets against upcoming production needs.
Coordinate dunnage, recycling, DOMR, and raw-material inbounds, and support efficient loading of dunnage trailers.
Post goods issue for finished-goods shipments, send required paperwork to co-pack plants, prepare bills of lading or customs information, and complete invoicing paperwork and SAP transactions.
Perform daily cycle counts and recounts of raw materials, and work with Inventory Control as needed.
Review delivery documentation for completeness, document and follow up on short or inaccurate deliveries, and report inventory discrepancies to management.
Ship laboratory samples and other packages nationally or internationally through courier services.
Check seals, locks, and trailers for possible damage, using information from forklift and carrier drivers.
Monitor shipments, coordinate deliveries, issue shipping instructions, and trace or expedite shipments.
Verify order completion with forklift operators and prepare required paperwork after loading.
Coordinate product transportation between internal warehouses and offsite or third-party warehouses.
Verify pallet counts and pallet types, including PECO, CHEP, and GMA, and adjust counts in SAP when needed.
Reconcile invoices to purchase orders in SAP OpenText.
Keep receiving docks, raw-material storage areas, and the work area clean and orderly.
Track and communicate dock-door service status and coordinate repairs with the Manager and Maintenance.
Assist with dispatching and billing duties as needed, and represent the company professionally.