Warehouse Coordinator NonExempt

Refresco•Tampa, FL

9d•Onsite

About The Position

The Warehouse Coordinator manages shipping, receiving, yard activity, inventory verification, and related administrative processes in a fast-paced production plant. The role coordinates carrier check-ins, dock assignments, trailer movements, shipments, deliveries, and product transportation between internal and offsite warehouses. It also supports production readiness by verifying raw materials and packaging supplies, coordinating deliveries, and confirming product availability with Customer Service. The coordinator prepares and processes shipping and receiving documentation, including bills of lading, customs information, invoices, trailer records, and SAP goods-issue transactions. The position monitors shipment status, reconciles invoices to purchase orders, performs cycle counts, follows up on inventory discrepancies, checks trailer seals and condition, and communicates dock-service needs. It requires adherence to food safety, quality, health and safety policies, GMPs, and PPE requirements, as well as maintaining clean and orderly receiving and storage areas. The work takes place in a structured, supervised, fast-paced production plant with high truck volume, moving equipment, noise, and potentially very hot or cold temperatures. The position requires attention to deadlines, production quotas, and accuracy. The stated regular shift is Monday through Friday, 7:00 AM to 3:30 PM; work on other days or shifts and overtime may be required as business needs dictate. No travel is anticipated.

Requirements

High school certification or equivalent (GED).
At least 2 years of warehouse shipping and receiving experience.
Proficiency with a Warehouse Management System and Microsoft Office, including Excel, Word, and Outlook.
Confident computer skills, including navigating the internet and customer portals.
Knowledge of HAZMAT material shipping requirements.
Knowledge of D.O.T. load specifications, loading patterns, and overweight loads.
Valid forklift certification from a Refresco-approved trainer.
Ability to multitask.
Proficiency with SAP Supply Chain Dynamic Menu, Dock Scheduling, PGI Reporting, and Receiving functions.
Clear and effective communication skills.
Ability to complete unit conversions and basic math calculations.
Ability to collaborate within a team environment.
Problem-solving skills to identify and resolve operational issues.
Attention to detail and accuracy in handling materials and recording information.
Adaptability to changing work demands and schedules.
Time-management skills and ability to prioritize tasks to meet production deadlines.
Participation in safety audits and inspections.
Ability to work in a fast-paced production plant with moving equipment, high truck volume, noise, and hot or cold temperatures.
Ability to meet the physical demands listed: frequent standing or sitting and walking; occasional lifting and carrying, forklift driving, and climbing stairs or ladders or balancing; rare stooping, kneeling, crouching, or crawling. The listing identifies lifting 50 pounds as occasional, with a minimum lift of 5 pounds.

Nice To Haves

Associate degree or higher.
Experience in Inventory Control or Customer Service.
Experience in food or beverage manufacturing.

Responsibilities

Adhere to health and safety policies, procedures, GMPs, food-quality and food-safety standards, and required PPE rules.
Check in carrier drivers, assign dock doors, dispatch and coordinate yard trailer moves, and release drivers after loading or unloading.
Maintain accurate yard records for loaded drop trailers, conduct yard checks, issue status updates, and process trailer paperwork.
Ensure scheduled loads are released for loading and verify carrier appointments using the dock schedule; reschedule no-shows as needed.
Perform shipping and receiving administrative duties, including filing, report preparation, and other clerical tasks.
Coordinate raw-material deliveries, verify them against packing lists and certificates of analysis, and follow up on incomplete or inaccurate deliveries.
Coordinate with Customer Service to ensure product availability for required ship dates.
Verify raw materials, concentrates, ingredients, packaging materials, and pallets against upcoming production needs.
Coordinate dunnage, recycling, DOMR, and raw-material inbounds, and ensure efficient loading of dunnage trailers.
Post finished-goods shipments when they ship and send required paperwork to co-pack plants.
Prepare bills of lading and customs information, prepare invoicing paperwork, and complete post-goods-issue transactions in SAP.
Perform daily cycle counts and recounts of raw materials, and coordinate with Inventory Control as needed.
Document delivery shortages and inaccuracies, and inform management of raw-material inventory discrepancies.
Ship laboratory samples and other packages nationally or internationally via courier service.
Check seals, locks, and trailers for potential damage, gathering relevant information from forklift and carrier drivers.
Monitor shipments, coordinate deliveries, issue shipping instructions, trace and expedite shipments, and report driver issues as needed.
Verify completed orders with forklift operators before preparing load-completion paperwork.
Coordinate product transportation between internal warehouses and offsite or third-party warehouses.
Verify pallet counts and types, including PECO, CHEP, and GMA, and adjust counts in SAP when needed.
Reconcile invoices to purchase orders in SAP OpenText.
Keep receiving docks and raw-material storage areas clean and orderly.
Track and communicate dock-door service status and work with the Manager and Maintenance to schedule repairs.
Assist with dispatching and billing duties as needed.
Represent the company in a positive, professional, and harmonious manner.