Warehouse Coordinator - 2nd Shift

Cipla•Fall River, MA

2d•Onsite

About The Position

The Warehouse Coordinator monitors and controls the production demand for raw material, packing material and finished goods by aligning with the production plan and coordinating with purchase, production, etc. to support manufacturing effectively and ensure compliance to cGMP and safety. This is a multifunctional role where the primary nature of the job is to serve as a Warehouse Operator. As a secondary requirement, this position will be expected to provide support to other operational functions to include but not limited to Packaging Operations, Manufacturing Operations, and Facilities Operations.

Requirements

Graduate or D. Pharm. from an accredited college or university degree required.
5-8 years of experience in stores of a pharmaceutical organisation
Knowledge of material management module in SAP and cGMP in stores
Proficiency in the English language (Speaking/Reading/Writing) to understand work instructions and document results.
Basic understanding of mechanical machinery and the operating principles of control systems.
Ability to follow both verbal and written instructions.
Demonstrated ability to work in both independent and team environments.
Strong mathematical and organizational skills.

Nice To Haves

Knowledge of fundamental cGMP and regulatory requirements in a pharmaceutical manufacturing environment highly preferred.
Good knowledge of Health & Safety procedures, including, OSHA.

Responsibilities

Maintain the availability of required materials as per production plan to ensure uninterrupted production and help achieve manufacturing OTIF
Schedule the materials to purchase by aligning with the production plan and regularly following up for delivery
Monitor inventory levels and coordinate with planning & sourcing team for replenishment of stocks
Indent material for new product launches as per the requirement by coordinating with production and follow-up with purchase for timely delivery
Provide status of new products material to tech transfer during new product meetings
Monitor the store operations for compliance to cGMP and set standards to meet the regulatory requirement and to ensure audit readiness.
Ensure proper receipt, verification, segregation, storage, labelling and accounting of Packing Materials
Monitor material is stored as per proper storage condition with required segregation as per the material property and its storage condition
Ensure all the required material is received as per SOP & is accounted properly
Ensure to monitor retest schedule and raise retest note timely for Packing Materials and get them released as per packaging plan
Ensure cross contamination of material is prevented while handling i.e. by following all procedure strictly
Collate and prepare change controls, deviations, qualifications and validations studies documents as per cGMP
Ensure real time correct data entries in the system and on documents by reviewing the documents during dispensing
Generate report of next inspection date of materials and raise GRs as per production demand.
Prepare receipt, issuance/dispensing and accounting of materials.
Follow-up for clearance of rejected material with purchase for timely removal from unit by coordinating with unit QA.
Control and handle the damaged container as per SOP.
Manage the disposal of non-moving or slow moving items and ensure clearance of items before expiry to control the cost of inventory.
Review the non-moving, low shelf life items periodically and ensure timely disposal
Coordinate with other Cipla locations, purchase and planning for salvage of non-moving inventory.
Ensure safety requirements are met by timely updating the team about revised guidelines to avoid any incidences or accidents within department to comply to the HSE norms.
Monitor the use of proper safety appliances while handling the materials during receipt and dispensing by store personnel
Identify potential hazards and hazardous materials and ensure proper handling for storage, receipt and issuance
Maintain sanitation and hygiene in stores facility to ensure audit readiness
Ensure correct status labelling for materials, accessories and equipment by checking the labels
Monitor the activities related to new equipment like purchase, commissioning and handover etc. as per cGMP requirement to facilitate smooth operations
Procure new equipment as per product requirement and GMP requirement
Monitor the installation of equipment and prepare qualification documents and SOPs.
Prepare dispatch plans for finished formulations as per schedule to meet OTIF
Follow-up with QA for timely release and arrange vehicles for scheduled dispatch
Plan the distribution of materials as per customer requirements by coordinating with logistics, corporate, export etc.
Maintaining 100% cGMP and SOP Compliance during complete operation hours.
Complying with all company policies and procedures.
Must adhere to and follow the QMS System based on the role and rights assigned.
Completing documents in a time manner, ensuring accuracy and completeness.
Reporting all issues that arises to the department head or reporting manager.
Performing daily maintenance on equipment and machinery.
Maintaining discipline in department.
May be required to assist in the training of other employees in the department.
Remaining flexible to work extended hours to achieve department goals when needed.
Helping the QA Department in sampling process as needed.
Collaborating with other departments to include but not limited to QC, Production, Packaging, and Engineering.
Executing procedures to complete tasks in a safe and efficient manner.
Performing duties through the proper safe use of equipment, according to Health & Safety procedures and Equipment Manuals.
Performing other related duties as assigned.