Ward Clerk

Winnipeg Regional Health Authority•Brandon, FL

7d•Onsite

About The Position

The Ward Clerk is responsible for clerical duties that support and maintain the day-to-day function of the Acute Care unit at Brandon Regional Health Centre. The role maintains unit communications, supports patient record management and processing, and helps coordinate information and supplies for the unit. This position is 0.80 FTE, with anticipated day and evening shifts and daily hours of 11.625 and 7.75.

Requirements

Completion of an Office Administration Medical diploma, Health Unit Clerk certificate with Medical Terminology Course 1 and 2 or equivalent, or equivalent hospital-based training.
One year of Ward Clerk patient care unit experience within the last five years.
Recent evidence of ability and proficiency with computer skills related to an electronic health record environment.
Proficiency with Microsoft Outlook, Word, Excel, Access, and PowerPoint, as well as Internet applications.
Demonstrated organizational skills and ability to work independently.
Demonstrated problem-solving and decision-making skills.
Demonstrated flexibility to facilitate changes in techniques and procedures in a changing environment.
Demonstrated knowledge and competence in skills and concepts related to the position.
Demonstrated competence in written, oral, and telephone communication skills.
Ability to respect and promote confidentiality.
Ability to perform the duties of the position on a regular basis.
Ability to respect and promote a culturally diverse population.
Ability to work effectively and maintain positive working relationships with co-workers, clients, and the interdisciplinary team.
Successful candidate must complete a Criminal Records Check (including vulnerable sector), Adult Abuse Registry Check, and Child Abuse Registry Check; the candidate is responsible for any service charges incurred.
External applicants must include three work-related references who are not related to them and have direct knowledge of their past work performance.

Nice To Haves

Indigenous applicants are encouraged to voluntarily self-identify as being of Indigenous descent in their cover letter and/or application form.

Responsibilities

Maintain communication within the unit by answering the telephone, redirecting calls to appropriate staff, contacting switchboard, paging physicians, and ensuring faxes and emails are sent and received in a timely manner.
Greet visitors to the unit and assist with inquiries in consultation with the charge nurse.
Submit the GRASP (Daily Unit Activity Report) to the Nursing Office daily after the Charge Nurse reviews the submitted information.
Complete electronic and/or paper daily lab orders and ensure the lab receives the orders.
Enter physician orders into Orders Communication and ensure test results are placed appropriately in the chart.
Notify nurses of scheduled patient appointments and update the Client Care Plan as needed.
Create patient charts, including preparing labels using the approved standard chart sequence.
Assemble patient charts on admission, dismantle them on discharge, and return patient records to Health Records.
Ensure patient charts contain sufficient blank physician order sheets and interdisciplinary progress notes.
Organize patient transfer documentation; on some units, book the ambulance and assemble relevant paperwork.
Use ADT to admit, transfer, and discharge patients throughout the facility, including final discharge.
Order stationery and ensure sufficient supplies are available on the unit.
Perform other duties as assigned.