VPC Operations Support Team - Analyst (General Affairs)

Glovis•Montgomery, AL

16h•Onsite

About The Position

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies. The Analyst, VPC Operations Support Team position is responsible for managing purchasing and procurement support activities, processing vendor invoices and payment transactions, maintaining asset and financial records, and ensuring compliance with company purchasing and accounting procedures. The role serves as a key liaison between operational departments, vendors, Purchasing, and Accounting to ensure accurate procurement processing, timely payments, and effective asset management. Success in this role requires expertise in purchasing administration, invoice processing, financial reconciliation, record-keeping, vendor coordination, attention to detail, and organizational effectiveness.

Requirements

Purchase order management
Problem-solving and issue resolution
Proven Knowledge of Excel
Must hold a valid state-issued driver's license without restrictions
1 - 2 years of experience required

Nice To Haves

High School Diploma Preferred, but NOT Required
Fixed asset accounting experience preferred
Transportation, logistics, or automotive industry experience preferred
Associate's Degree in Business related field preferred

Responsibilities

Process purchase requests, purchase orders, and procurement transactions in accordance with company policies, approval requirements, and operational needs.
Review and verify purchasing documentation to ensure requests are properly approved, supported, and compliant with established procedures prior to processing.
Coordinate purchasing activities with internal requesters, vendors, Purchasing, and Accounting departments to ensure timely procurement and delivery of goods and services.
Process vendor invoices and payment requests accurately and within established timelines to support business operations and vendor relationships.
Review and reconcile vendor invoices against purchase orders, receipts, contracts, and supporting documentation to ensure accuracy and completeness.
Monitor and resolve invoice discrepancies, payment issues, vendor inquiries, and procurement-related exceptions through coordination with internal and external stakeholders.
Review, reconcile, and maintain company credit card statements, supporting receipts, expense documentation, and required approvals.
Maintain accurate purchasing records, vendor files, procurement documentation, and transaction histories in accordance with company requirements.
Track and manage fixed assets, equipment records, asset inventories, and supporting documentation for the Montgomery VPC.
Prepare purchasing reports, payment summaries, asset tracking reports, expense analyses, and other operational documentation for management review.
Ensure compliance with purchasing policies, financial controls, approval requirements, accounting procedures, and record retention standards.
Monitor purchasing transactions and operational expenditures to identify discrepancies, trends, and opportunities for process improvement.
Support internal audits, documentation reviews, inventory verification activities, and compliance assessments related to purchasing and asset management.
Recommend and implement improvements that enhance purchasing efficiency, payment processing accuracy, record management, and operational effectiveness.
Assist with implementation of purchasing systems, workflow enhancements, and process automation initiatives.
Support special projects involving operational cost tracking, vendor management, and asset management improvements.
Participate in cross-functional initiatives focused on financial controls, operational efficiency, and process standardization.

Benefits

Medical, Dental, and Vision Insurance 100% Company Paid
Employee Life Insurance & Short-Term Disability
14 paid Company Holidays
80 Hours of Vacation
40+ Hours of Sick (Differing sick policy for CA, details provided in offer letter)
401K w/ GENEROUS Match
Tuition Reimbursement
Eligible for Auto Allowance
Eligible for Wellness Reimbursement of up to $50.00 Per Month
Eligible to Receive Referral Bonuses
Team Wear Including Safety Shoes
Eligible for Discretionary Bonus Annually
Years of Service Awards
Employee Assistance Program
Frequent Employee Appreciation Events