National General Affairs Team 1 - Senior Analyst

Glovis•Duluth, GA

About The Position

The Senior General Affairs Analyst independently manages assigned General Affairs operations and administrative programs for multiple locations. The position is primarily responsible for facility management, purchasing and invoicing administration, company vehicle management, and business gift management for assigned locations. The role coordinates with vendors, internal departments, and business stakeholders to ensure efficient operations, regulatory compliance, and effective service delivery. The Senior General Affairs Analyst analyzes operational and financial data, identifies opportunities for cost savings and process improvements, and provides subject matter expertise and guidance to other General Affairs team members.

Requirements

Independent management of assigned General Affairs operations and administrative programs.
Responsibility for facility management, purchasing and invoicing administration, company vehicle management, and business gift management.
Coordination with vendors, internal departments, and business stakeholders.
Analysis of operational and financial data.
Identification of opportunities for cost savings and process improvements.
Subject matter expertise and guidance to other General Affairs team members.
Review of PRs, invoices, approvals, and supporting documentation.
Coordination of purchasing through invoice processing.
Resolution of discrepancies and follow-up on outstanding items.
Maintenance of records and support for budget monitoring and reporting.
Management of day-to-day facility and office operations.
Oversight of badging, access control, keys, facility services, maintenance, inspections, and vendor coordination.
Management of office supplies, furniture, breakroom needs, inventory, mail, equipment, conference rooms, and office upkeep.
Support for office moves, events, signage, and other facility projects.
Ensuring offices remain secure, stocked, organized, functional, and presentable.
Management of company vehicles, including maintenance, repairs, inspections, registrations, and related services.
Monitoring of vehicle expenses and coordination with employees, vendors, dealerships, and internal departments.
Tracking of vehicle status and support for acquisitions, transfers, replacements, and disposals.
Management of business gift requests, purchasing, inventory, distribution, and delivery.
Coordination with vendors and maintenance of gift inventory and records.
Support for executive, customer, partner, and corporate gift requirements.
Coordination with facility, vehicle, office service, and business gift vendors.
Monitoring of service quality and responsiveness.
Resolution of service and invoice issues.
Maintenance of vendor records.
Support for evaluations, quotations, and vendor selection.
Analysis of purchasing, invoicing, facility, vehicle, and other GA data.
Identification of trends and discrepancies.
Preparation of operational reports and summaries for management.
Maintenance of work instructions, checklists, and process documentation.
Ensuring assigned activities follow company policies and procedures.
Support for new processes, systems, and department initiatives.
Support for department projects, office moves, facility initiatives, and other GA programs.
Provision of training and guidance to team members on assigned purchasing, invoicing, facility, vehicle, and administrative processes.

Responsibilities

Manage purchasing and invoicing for assigned locations, including Duluth, Fairburn, and Michigan.
Review PRs, invoices, approvals, and supporting documentation for accuracy and compliance.
Coordinate purchasing through invoice processing, resolve discrepancies, and follow up on outstanding items.
Maintain records and support budget monitoring and reporting.
Manage day-to-day facility and office operations for assigned locations.
Oversee badging, access control, keys, facility services, maintenance, inspections, and vendor coordination.
Manage office supplies, furniture, breakroom needs, inventory, mail, equipment, conference rooms, and office upkeep.
Support office moves, events, signage, and other facility projects.
Ensure offices remain secure, stocked, organized, functional, and presentable.
Manage company vehicles, including maintenance, repairs, inspections, registrations, and related services.
Monitor vehicle expenses and coordinate with employees, vendors, dealerships, and internal departments.
Track vehicle status and support acquisitions, transfers, replacements, and disposals.
Manage business gift requests, purchasing, inventory, distribution, and delivery.
Coordinate with vendors and maintain gift inventory and records.
Support executive, customer, partner, and corporate gift requirements.
Coordinate with facility, vehicle, office service, and business gift vendors; monitor service quality and responsiveness; resolve service and invoice issues; maintain vendor records; and support evaluations, quotations, and vendor selection.
Analyze purchasing, invoicing, facility, vehicle, and other GA data; identify trends and discrepancies; and prepare operational reports and summaries for management.
Maintain work instructions, checklists, and process documentation; ensure assigned activities follow company policies and procedures; and support new processes, systems, and department initiatives.
Support department projects, office moves, facility initiatives, and other GA programs.
Provide training and guidance to team members on assigned purchasing, invoicing, facility, vehicle, and administrative processes.