VP of Finance / Controller

Sitreps•Nashville, TN

6d•Onsite

About The Position

The company is a specialty distribution business in the Nashville metro. It buys excess, returned, and obsolete power tools and accessories and resells them to cost-conscious buyers, operating out of a single large warehouse. Inventory is sourced through OEM, distributor, and retailer relationships, along with opportunistic truckload buys and auctions, and moves back out through wholesale and e-commerce channels. The plan is to broaden the sourcing base and shift the sales mix from wholesale truckloads toward selling individual units directly to DIY customers and contractors through the company's website. The business is backed by a private equity firm running a playbook it has already executed successfully in industrial surplus, and is held as a long-term investment rather than a quick flip. The management team is being built from scratch: a President joined recently as the first hire, and this role and a Director of Operations are the next two. Our client is hiring its first in-house finance leader. This is a build role, not a maintain role. The company was recently acquired, runs on QuickBooks with a fractional accounting firm doing the books, and has no internal accounting function and no SOPs. You will own all of it. You will be a hands-on, roll-up-your-sleeves accountant first: closing the books, setting up accounting SOPs, and getting clean, timely financials in front of the President and the sponsor. From there you will build the finance function (the systems, the reporting, the KPIs, and eventually the team) as the business scales. You will report to the President and work as his partner on strategy, not as a back-office executor. For the right person, there is a credible path to CFO.

Requirements

CPA, or equivalent depth of hands-on accounting experience. This role does journal entries and accruals; an FP&A-only or banking background is not a fit
Roughly 8+ years of total experience, including at least 5 years post-audit
Public accounting foundation (audit or tax) followed by controller-level work in small or lower-middle-market companies
Demonstrated understanding of how to build an accounting function from the ground up: systems, SOPs, and controls that did not exist before you arrived
Comfort operating in QuickBooks today with a clear-eyed view of what it takes to graduate off it
Genuine willingness to work in an industrial, blue-collar warehouse environment alongside the operations team
Based in or willing to relocate to the Nashville area

Nice To Haves

Inventory-heavy experience: distribution, wholesale, manufacturing, or industrial. This is the single most valuable adjacency
ERP implementation experience, as owner, project manager, or core team member
Private equity-backed company experience: sponsor reporting, board decks, covenant compliance
Strategic range beyond the controller seat: the ability to grow into CFO as the platform scales

Responsibilities

Own all accounting functions: AP, AR, payroll, general ledger, and the monthly, quarterly, and annual close
Produce accurate, GAAP-compliant financial statements (Balance Sheet, P&L, Cash Flow) on a reliable calendar
Transition the books off the fractional accounting firm and in-house; write the accounting SOPs that do not exist today
Establish internal controls appropriate to a business of this size and stage
Ensure compliance with federal, state, and local tax and filing requirements
Complete company's first audit and own ongoing audit relationship
Manage lender reporting and covenant compliance requirements
Own inventory accounting for a high-SKU, multi-brand, opportunistically sourced product mix: costing, valuation, reserves, and shrink
Manage day-to-day cash flow and working capital in a business where inbound buying is lumpy and unpredictable
Build the models that tell the team what we can afford to buy, and when
Support the warehouse management system implementation now underway and its integration into QuickBooks
Lead the eventual full ERP selection and implementation: run the evaluation, make the recommendation, own the project
Partner on the development of an ecommerce website from scratch
Serve as the President's thought partner: bring what you see in the numbers, do not wait to be asked
Build the operating KPIs the warehouse and sales teams need to run the business, and hold the reporting cadence
Own reporting to the private equity sponsor, including board materials
Budget, forecast, and provide variance analysis; partner with operations to drive margin
Support diligence, modeling, and integration as the platform acquires
Start as a one-person function, likely with an AP/AR clerk or admin, and build the team as the business grows
Hire, train, and develop the accounting staff you add