Volunteer Services Assistant
Municipality of Chatham-Kent•Chatham, ON
•Onsite
About The Position
The Municipality of Chatham-Kent is seeking a temporary full-time Volunteer Services Assistant at Riverview Gardens Long-Term Care Home. This temporary full-time opportunity is for a period up to March 2028. The Volunteer Services Assistant provides administrative/clerical support for the Supervisor, Therapeutic Recreation and Volunteer Services, as well as administrative/clerical tasks for the Seniors Services division.
Requirements
- College certificate or diploma in a related office administration program, with six (6) months to two (2) years of related experience
- Experience in an office administrative role, including creating presentations and correspondence; file management (preferably TOMRMS system)
- Knowledge of volunteer management practices and processes
- Experience with arranging meetings, including booking facilities/rooms, preparing agendas, recording and transcribing minutes
- Experience managing databases and creating related reports
- Experience managing web pages, preferably in a municipal environment
- Experience using effective project management strategies
- Strong interpersonal, communication, and customer service skills
- Strong computer skills, specifically Microsoft Office (Word, Excel, PowerPoint, Outlook) (or similar software program)
Nice To Haves
- Experience in a long-term care home and/or a hospital setting would be an asset
- Knowledge of/experience working with volunteer services would be an asset
- Experience developing marketing materials (e.g. posters and flyers) and communications media would be an asset
- Experience with recruitment process would be an asset
- Knowledge of Point Click Care would be an asset
Responsibilities
- Demonstrate Chatham-Kent’s core values and competencies
- Perform a wide range of administrative tasks with a high degree of accuracy
- Participate in preparation of materials for orientation of new employees, students, and volunteers
- Maintain records for the division
- Assist with the organization and maintenance of Volunteer and Pastoral Care databases, schedules, and reports
- Assist in maintaining up-to-date documentation regarding all aspects of the volunteer program/activation department/ pastoral care department
- Update the Seniors Services web site pages as required
- Assist with the development of marketing materials (social media graphics, brochures, flyers, posters, etc.)
- Assist with communications both internal and external including RVG subscription service, managing email inboxes, social media coordinating with corporate communications
- Facilitate information flow within the department, with other departments and outside agencies as applicable
- Prepare agendas, attend and participate in divisional meetings and other meetings as required, as well as maintain accurate minutes
- Assist in organizing publicity and recognition events for the volunteer program
- Assist with Volunteer Fairs
- Review and track project status reports
- Assist with reception duties as required; respond to inquiries from staff, residents and visitors using judgement and sensitivity
- Assist with N95 Training for staff
- Assist management and staff as needed
Benefits
- participation in the OMERS pension plan (mandatory)
- sick entitlements
- vacation entitlements
- comprehensive group benefits package
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
