Volunteer Registration Coordinator (Temporary)

Quotient Sciences•Miami, FL

About The Position

The Volunteer Registration Coordinator is responsible for processing and registering screening volunteers, verifying identification, and maintaining the participant directory. The role follows applicable Good Clinical Practice (GCP) guidelines and regulations, ensures screening data is collected to a high quality, and supports subject safety. The coordinator prepares screening charts, registers volunteers, verifies and retains identification documents, conducts dual-enrolment checks, updates participant records, and assists with screening logistics and document review. The position also processes application forms and enters data in TrialOne, maintains screening office logs, monitors and orders supplies, supports the medical team in assessing volunteer suitability, and provides administrative support to the Screening Nurse. The coordinator may act as Recruitment Lead on assigned studies and support other screening activities according to their competencies. This temporary role may involve concentrated work, strict deadlines, managing several tasks simultaneously, working in a hazardous environment while following safety procedures, working outside normal hours, and responding to client demands.

Requirements

Associate degree preferred, or high school graduate with work experience.
Applicants must be at least 18 years old to work for the organization.
Applicants must not have been debarred by the FDA.

Nice To Haves

Computer literacy and data-entry experience.
Fluency in English and Spanish.
Associate degree.

Responsibilities

Prepare and assemble screening charts.
Register screening volunteers upon arrival.
Verify and retain copies of identification documents presented by volunteers and ensure volunteers complete a W-9 form.
Conduct dual-enrolment checks using clinicalRSVP.
Update the Quotient Sciences participant directory to reflect screening activities.
Assist with screening logistics and provide copies of informed consents to prospective volunteers.
Assist in reviewing screening documents and charts for completion.
Process application forms and enter data into TrialOne.
Assist with completion of screening, admission, protocol training, and delegation logs for the screening office.
Review office, medical, and general supplies on hand and submit timely orders through Focal Point.
Work with the medical team and other staff to assess volunteer suitability for studies.
Perform copying, faxing, and filing as needed.
Support screening activities as required and based on competencies.
Provide administrative support to the Screening Nurse.
Act as Recruitment Lead on assigned studies.
Perform other duties as assigned.
Adhere to applicable GCP guidelines and regulations, maintain high-quality study data, and ensure subject safety.