Volunteer Coordinator

State of Colorado•Denver, CO

1d•Hybrid

About The Position

The Volunteer Coordinator works through the Office of Emergency Preparedness and Response (OEPR) to coordinate CDPHE’s statewide Volunteer Management Program. The position coordinates technology platforms used for volunteer management and mobilization, supports Medical Reserve Corps (MRC) coordination, and ensures compliance with federal Emergency Systems for Advanced Registration of Volunteer Health Professionals (ESAR-VHP) requirements, including Hospital Preparedness Program reporting. The role works directly with MRC unit coordinators, local volunteer group administrators, and state and federal partners. It provides technical assistance and participates in volunteer program meetings, including developing agendas, identifying speakers and trainers, facilitating meetings, documenting and sharing discussions, and identifying follow-up steps and statewide best practices. The coordinator also develops and manages active memorandums of understanding with MRC units; establishes data tracking and reporting procedures; collects and analyzes data; and shares findings with partners. Other duties may include grant and budget preparation, developing volunteer success stories, identifying training materials and guest speakers, responding to public requests for information and presentations, and serving as a resource to internal and external customers. The position supports after-hours volunteer deployment operations during emergency response. It is a part-time position requiring 20 hours per week, based at 4300 Cherry Creek Drive South in Denver. Hybrid work may be available at the supervisor’s discretion and based on business needs. The role is designated critical and may require immediate reporting during emergencies or continuity-of-operations activation, and travel up to 10% per year.

Requirements

Six years of relevant experience in volunteer organization administration; alternatively, a combination of related education in public health, health promotion, or a related field and/or relevant experience in emergency-response-related volunteer program management, volunteer deployment, or Medical Reserve Corps service totaling six years.
Residency in Colorado at the time of application.
Must be available for emergency response and continuity-of-operations activation, including reporting immediately to a regular or alternate work location.
Must be able to work or remain at the worksite during delayed starts, early releases, or closures.
Travel up to 10% per year, depending on disaster frequency, including meetings, exercises, conferences, and emergency response as needed.
Legally authorized to work in the United States; CDPHE does not provide visa sponsorship.
A completed State of Colorado application and cover letter are required; applicants using education to qualify must provide transcripts or a diploma.

Nice To Haves

Demonstrated experience working with the Medical Reserve Corps.
Demonstrated experience ensuring compliance with ESAR-VHP federal requirements.
Demonstrated experience managing communications and collaboration with internal and external stakeholders.
Demonstrated experience with meeting facilitation, coordination, logistics, and follow-up.
Demonstrated experience collecting, analyzing, and tracking data to inform decisions.
Demonstrated experience performing grant management duties, including grant applications, budget development, and compliance monitoring.

Responsibilities

Coordinate Colorado’s Volunteer Management Program through OEPR.
Coordinate technology platforms used for volunteer management and mobilization.
Support statewide Medical Reserve Corps coordination and ensure compliance with ESAR-VHP federal requirements, including HPP reporting.
Interface with MRC unit coordinators, local volunteer group administrators, and state and federal partners.
Provide technical assistance and participate in MRC and Volunteer Program meetings; develop agendas, identify speakers and trainers, facilitate meetings, document and distribute discussions, and develop follow-up steps and best practices.
Develop and manage active MOUs with MRC units and establish data tracking and reporting procedures based on those agreements.
Collect, analyze, and share volunteer program data with partners.
Perform grant management duties, potentially including grant and budget preparation.
Develop success stories with volunteers and identify training materials and guest speakers for volunteers and state partners.
Respond to requests for information and presentations from the public and serve as a resource to internal and external customers.
Support after-hours volunteer deployment operations during OEPR response activities.

Benefits

Medical and dental plans.
Colorado PERA retirement options, including defined benefit or defined contribution plans.
Optional 401(k) and 457 retirement plans.
Employer-paid life insurance.
Short- and long-term disability coverage.
Potential flexible working arrangements.
11 paid holidays per year and generous paid time off.
Free parking and access to RTD bus lines.
Tuition assistance.
Employee wellness programs.
Professional development opportunities.
Career opportunities throughout Colorado state government.
Some positions may qualify for the Public Service Loan Forgiveness Program.