Voice Data & Purchasing Coordinator

Electra Link Inc•Spring, TX

About The Position

Electra Link, Inc. is seeking a highly organized and detail-oriented Voice Data & Purchasing Coordinator to support purchasing activities for its Voice Data operations, along with inventory, vendor, and administrative functions. The role coordinates the purchase of project materials, equipment, and supplies; works with project managers, operations personnel, suppliers, and accounting; and helps ensure purchasing and inventory records are accurate. It offers an opportunity for someone with Voice Data or low-voltage product knowledge to develop broader experience in purchasing, vendor management, and departmental processes. During the first year, the successful candidate is expected to develop a strong understanding of Electra Link’s purchasing procedures, Voice Data purchasing needs, vendors, internal systems, GL accounts, cost centers, inventory processes, and administrative requirements. As experience and competency grow, the position may take on increased responsibility for purchasing categories, vendor relationships, cost analysis, operational projects, and department processes.

Requirements

High school diploma or equivalent required.
Working knowledge of low-voltage, electrical, technology, or related products required.
Strong organizational skills and ability to manage multiple priorities and time-sensitive requests.
Strong attention to detail and ability to identify purchasing, order, invoice, and inventory discrepancies.
Strong written and verbal communication skills.
Ability to develop effective working relationships with vendors and internal departments.
Intermediate to advanced Microsoft Excel skills.
Comfortable learning purchasing, accounting, and internal business systems.
Ability to work independently after receiving direction and recognize when issues should be escalated.
Strong judgment, accountability, and problem-solving skills.
Dependable, flexible self-starter able to handle multiple requests simultaneously.
Interest in developing broader knowledge of purchasing, vendor management, and departmental processes.

Nice To Haves

Two or more years of experience in purchasing, procurement, inventory, Voice Data, construction operations, or a related function preferred.
Voice Data experience will be highly regarded.
Previous purchasing experience in the low-voltage, electrical, construction, or technology industries strongly preferred.

Responsibilities

Coordinate purchasing of Voice Data materials, equipment, and supplies for company projects.
Review purchase requests for product specifications, quantities, project information, delivery dates, and required approvals.
Prepare and issue purchase orders according to company procedures.
Obtain and compare vendor pricing, availability, lead times, freight, warranty terms, and other purchasing considerations.
Work with project managers and operations personnel to confirm material requirements and identify acceptable product substitutions when requested materials are unavailable.
Track open purchase orders, backorders, lead times, shipping status, and delivery dates; follow up with vendors on delayed or time-sensitive materials and communicate potential issues to relevant team members.
Verify received materials against purchase orders and help resolve shortages, incorrect shipments, damaged materials, and billing discrepancies.
Coordinate vendor returns, exchanges, credits, and warranty claims.
Maintain purchasing records and supporting documentation.
Develop and maintain working relationships with manufacturers, distributors, suppliers, and other vendors.
Request and evaluate vendor quotes; support the Purchasing Manager with negotiations and pricing discussions.
Maintain current vendor contacts, pricing, purchasing terms, and related documentation; monitor vendor performance and research alternate suppliers or products when appropriate.
Identify opportunities to consolidate purchases, reduce unnecessary costs, and improve purchasing efficiency.
Assist with inventory documentation, cycle counts, organization, and reconciliation; verify available inventory before purchasing where appropriate.
Track materials issued, returned, transferred, or returned to vendors; help identify shortages, excess or obsolete inventory, and discrepancies.
Coordinate material availability with project and operations teams and provide limited warehouse backup when needed.
Verify invoices and receiving documentation against purchase orders before submitting items for payment.
Work with Accounting to research invoice discrepancies, credits, freight charges, duplicate billing, and missing documentation.
Assign purchases to the appropriate project, department, GL account, or cost center.
Maintain organized electronic records for purchasing, inventory, and vendor transactions.
Assist with purchasing, vendor-spend, inventory, and related reporting.
Learn and follow Electra Link’s purchasing procedures, accounting structure, GL accounts, and cost centers.