Virtual Executive Assistant

Team Delegate, LLC • Dallas, TX

4d • Remote

About The Position

Team Delegate, LLC is seeking proactive, tech-savvy virtual executive assistants to provide remote administrative and executive support to small business owners and entrepreneurs. The role helps clients focus on strategic growth by managing the operational details that keep their businesses running smoothly. The company describes its culture as fun, professional, and growth-oriented, and values collaboration and team members’ professional development despite being fully remote.

This is a fully remote 1099 contractor position, requiring availability during regular business hours (8 a.m.–5 p.m.). It is not project-based and cannot be performed alongside a full-time job. A background check is required before contracting. Applicants residing in Montana, Pennsylvania, New York, New Jersey, or California will not be considered.

Requirements

• At least five years of experience as an administrative or executive assistant.
• A fully equipped home office, including a computer with the full version of MS Office 365, high-speed internet access, a smartphone with email capability, and a computer with a functioning webcam for virtual meetings.
• Strong proficiency with cloud-based tools such as Google Workspace and project management software.
• Excellent time-management and organizational skills.
• Ability to maintain professionalism and confidentiality.
• Availability during regular business hours, 8 a.m.–5 p.m.
• Ability to work independently in a virtual environment, manage tasks, and meet deadlines.
• Proactive work ethic and strong sense of responsibility.
• Exceptional attention to detail and commitment to producing high-quality work.
• Strong written communication skills.
• Ability to accurately follow written and verbal instructions.
• Excellent customer service skills.
• Ability to handle multiple tasks and prioritize effectively, including across multiple clients.
• Ability to establish and manage priorities effectively.
• Ability to analyze complex information and draw meaningful insights.
• Ability to develop strategic solutions to challenges.
• Ability to work methodically and sequentially.
• Ability to design and systematize processes for efficiency.
• Ability to visualize and diagram workflows, steps, and procedures.
• Ability to create order and structure from disorganized situations.
• Ability to organize information and physical or material resources effectively.
• Ability to implement structured systems to improve workflow and efficiency.
• Successful completion of a background check before contracting.

Responsibilities

• Manage calendars and scheduling.
• Coordinate travel arrangements, including accommodations and itineraries.
• Oversee social media management and engagement.
• Create professional PowerPoint presentations.
• Handle invoicing and payment processing.
• Prepare and submit expense reports.
• Provide client care and support.
• Assist with light event planning and coordination.
• Manage and organize email correspondence.
• Help create and maintain procedural documents.
• Manage newsletters for distribution.

What This Job Offers

• Career Level: Mid Level
• Education Level: No Education Listed